General Ledger (G/L) accounts are used to provide a picture of external accounting and accounts and to record all the business transactions in a SAP system. This software system is fully integrated with all the other operational areas of a company and ensures that the accounting data is always complete and accurate.
You can use the T-code FS00 to centrally define a G/L account. Refer the following screenshot.
You can also use the following path −
In SAP R/3, go to Accounting → Finance Accounting → General Ledger → Master Records → G/L accounts → Individual Processing → Centrally.
In the field G/L Account, enter the account number of G/L account and the company code key and click the Create icon as shown in the following screenshot −
The next step is to enter the details in the Charts of Account.
Account Group determines the group for which the G/L account must be created, for example, Administrative Expenses, etc.
If the G/L account is to be used for P&L Statement Account, then select this option, otherwise use Balance Sheet Account.
Under description, provide a short text or G/L account long text.
The next step is to click the Control Data and provide data for Account Currency and other fields such as Balance in local currency, Exchange rate difference key, Tax category, posting without tax allowed, Recon account for acct type, alternative account number, Tolerance group, etc. as shown in the following screenshot.
Click Create / bank interest and provide data in the following fields −
Once the details are entered, click the Save button to create a G/L account.
After you complete the payroll run, the next step is to post payroll run to G/L accounts. Posting to G/L account from Payroll run includes the following −
During each Payroll run, payroll contains different posting types for wage to relevant GL accounts. While posting to GL account following points should be considered −
In Payroll, different Wage types- Overtime wage, standard salary and other expenses should be posted to correct GL account.
Other wages like contribution to insurance, tax payment and other pay types should be posted as credit for employee Payroll.
In payroll run, you have other wage types like contribution to health insurance should be posted as double posting to accounts- includes debited as an expense, and credited as a payable in GL account.
Other Wage type in Payroll run like accruals, other insurance types, etc. should also be posted to two accounts- debited as an expense and credited as a provision in GL posting.