SAP FI - AA Asset Explorer


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This function shows all the values of a fixed asset, including APC values and depreciation, in various forms and summarization levels. Planned values are displayed as well as the values already posted. You use this function to display and analyze asset values.

Components of Asset Explorer

Asset Explorer consists of the following components −

  • Header − This is the field where you enter the company code and asset number.

  • Overview tree − Using overview tree, you can navigate between different depreciation areas. Overview tree displays objects related to the asset.

  • Tab − This is where you analyze plan values and posted values using different parameters, and compare fiscal years and depreciation areas.

Note − The Asset Explorer uses ALV Grid Control for its table display. You can use it to specify the contents of the columns.

Header

With the company code and main asset number, you can also enter the asset sub-number. If you enter an asterisk (*) in the sub number field, the Asset Explorer shows all transactions and depreciation of all sub numbers of the asset main number. Use “This graphic” is explained in the accompanying text and “This graphic” is explained in the accompanying text icons to navigate to different fiscal years.

Overview Tree for Depreciation Areas

Choose the pushbutton above the overview tree, or “this graphic” is explained in the accompanying text Display master data function, to reach the display transaction for asset master data.

To navigate between depreciation areas in the overview tree, select the depreciation area you want. Icons indicate the type of depreciation area. This graphic is explained in the accompanying text icon indicates a real depreciation area, and the “This graphic” is explained in the accompanying text icon indicates a derived depreciation area.

Overview Tree for Related Objects

The system automatically searches for objects related to the asset, such as cost center, equipment, G/L account, WBS element, and displays them in an overview tree. From this overview tree, you can jump directly to the display transaction of the given master data.

There are additional options if the asset was created or posted from a purchase order. In that case, you can double click on the Purchase Orders folder to go to a report that displays all Materials Management documents that are linked to the asset.

When you enter an asterisk (*) for the sub-number in the Asset Explorer, the search for related objects is deactivated. On the Planned Values, Posted Values, and Comparisons tab pages, the system shows the total of all sub-numbers for all fields. On the Parameters tab page, the individual parameters are displayed only if they are the same for the main number and all sub-numbers. If they are not all the same (for example, the main asset and sub-numbers have different useful lives), then the field is shown with an asterisk (*).

The Transactions subscreen shows all transactions for all the sub-numbers. The display of planned/posted depreciation per period shows the total of all sub-numbers for each period. When you jump to other Asset Accounting reports, these are started without being limited to a sub-number. The report then displays all sub-numbers.

Limitations of using an asterisk (*) for the sub-number

Display of the depreciation trace (RATRACE0N) − The trace always relates to a specific asset and it is not possible to add assets together. The report is started for the asset that has the lowest sub-number.

Display of asset master record (AS03) − It is started for the first existing asset.

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