SAP SD - Creation of Sales Order


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A Sales order is a request made by a customer to the company for delivery of some defined quantity of goods or a service in a specific time period.

The Structure of a Sales Order

An inquiry from a customer consists of one or more items that contains the quantity of a material or service entered in the order. The quantity in a sales order is further divided into business lines and comprises of various subsets and delivering dates. The items mentioned in the Sales order are combined in a hierarchy and allows to differentiate between batches or to use combinations of materials. All the valid conditions on these items are mentioned in item conditions. These conditions for an item can be derived via a full condition and can be valid for the entire sales order.

You can divide an item to multiple billing plan deadlines and each of them will tell you the time, when a fixed amount of the item is to be billed.

  • VA02 − Edit a Sales Order.

  • VA03 − Display a Sales Order.

T-Code − VA01 Create a Sales Order

Sales Order

A new window will open, then you can enter the below details −

Enter the Order Type, below order types are available. Enter the sales organization, distribution channel and division. You can also click on Create with Reference option to open a Sales order with reference to an inquiry or even a quotation.

CR Credit Memo
GK Master Contact
KA Consignment Pick-up
KB Consignment fill-up
KE Consignment issue
FD Delivery free of charge
CQ Quantity contract
SD Subsequent Del. Free of charge
KR Consignment returns
DR Debit memo request
PV Item Proposal
RE Returns
RK Invoice correction request
RZ Returns scheduling agreement
SO Rush order
OR Standard Order
Organizational Data

Once you click on Create with Reference, a new window will open. Enter the Quotation number and click on Copy.

Quotation Number

It will open a new window. Enter the following details −

  • Enter Ship-To-Party, Purchase Order and Date.
  • Enter the Required Delivery Date.
  • Enter the item details.
Standard Order

In VA01, it allows you to enter header data and item data. Then to enter Header data, click on Goto Tab → Header and select header data. The next step is to click on the Goto tab → Item → select item data and once done click on OK.

After this you can click on the save icon at the top. You will get a confirmation message −

Standard Order Saved

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