SAP BO Analysis - Conditional Formatting


Using conditional formatting in an analysis, you can highlight important data and results, and also point out the data range that is unexpected. You can add different colors to the cells in analysis that represents different values.

You can select from the following styles of formatting −

  • Defining the background cell color − This allows you to set the background color of the cell with values in analysis.

  • Value color − You can define the color of the values when it is changed.

  • Defining the symbols − You can also add symbols to different cells of an analysis.

To create a new Conditional Formatting rule, you have to navigate to Analyze tab → Conditional Formatting → New.

Key Figures

Rule Priority

When you have multiple conditional formatting rules applied on a cell in an analysis, the rule with the higher priority controls how the cell is displayed.

When you apply two conditional formatting rules applied to the same cells, and both conditional formats contain rules with equal priority, then the conditional format that was added first takes precedence.

To apply Conditional Formatting, navigate to Analyze tab → Conditional Formatting → New. On the Conditional Formatting panel, you have to define the name for the conditional format.

Rule Priority

In the next step, you have to define Based on Field value by selecting a measure value. The conditions are evaluated using the measure you select in Based on Field.

Next, define Format field from the dropdown.

Format Field

In the Definition tab, you have to define the priority of the formatting rule. Select the Operator value, and enter the value in the operand. Click the Add button to apply the rule.

Definition Tab

When you click the Add button, the rule will be added to the list of Conditional formatting rules. You have an option to preview the data or you can reset the conditional formatting rule.

Add Button

You can see the data in the analysis panel as per the Conditional formatting rule. To apply the rule, click the OK button.

You can also add multiple conditional formatting rules in the same analysis. To add more than one rule, navigate to Analyze tab → Conditional Formatting → New.

Multiple Formatting

To edit a conditional formatting rule, select arrow next to Conditional Formatting → Edit.

Edit Formatting

You can use the same option to delete the Conditional Formatting rule, navigate to Analyze → Conditional Formatting → Delete.

Delete Formatting