Math and Trignometric - SUBTOTAL Function

Description

The SUBTOTAL function returns a subtotal in a list or database. You can create a list with subtotals by using the Subtotal command in the Outline group on the Data tab in Excel. Once the subtotal list is created, you can modify it by editing the SUBTOTAL Function.

Syntax

SUBTOTAL (function_num, ref1, [ref2]...)

Arguments

Argument Description Required/Optional
Function_num

The number 1-11 or 101-111 that specifies the function to use for the subtotal.

  • 1-11 includes manually-hidden rows
  • 101-111 excludes them

Filtered-out cells are always excluded. Look at the Function_num Table below to know the Functions.

 Required
Ref1 The first named range or reference for which you want the subtotal. Required
Ref2... Named ranges or references 2 to 254 for which you want the subtotal. Optional
Function_num (includes hidden values) Function_num (ignores hidden values) Function
1 101 AVERAGE
2 102 COUNT
3 103 COUNTA
4 104 MAX
5 105 MIN
6 106 PRODUCT
7 107 STDEV
8 108 STDEVP
9 109 SUM
10 110 VAR
11 111 VARP

Notes

  • If there are other subtotals within ref1, ref2… (or nested subtotals), these nested subtotals are ignored to avoid double counting.

  • For the function_num constants from 1 to 11, the SUBTOTAL function includes the values of rows hidden by the Hide Rows command under the Hide & Unhide submenu of the Format command in the Cells group on the Home tab in Excel. Use these constants when you want to subtotal hidden and nonhidden numbers in a list.

  • For the function_Num constants from 101 to 111, the SUBTOTAL function ignores values of rows hidden by the Hide Rows command. Use these constants when you want to subtotal only nonhidden numbers in a list.

  • The SUBTOTAL function ignores any rows that are not included in the result of a filter, no matter which function_num value you use.

  • The SUBTOTAL function is designed for columns of data, or vertical ranges. It is not designed for rows of data, or horizontal ranges.

  • If any of the references are 3-D references, SUBTOTAL returns the #VALUE! error value

  • If the specified function_num is not one of the permitted values (an integer between 1 & 11 or between 101 & 111), SUBTOTAL returns the #VALUE! error value.

  • If the required calculation involves a division by zero (e.g. finding the average, standard deviation or variance for a range of cells that do not contain any numeric values), SUBTOTAL returns the #DIV/0!error value.

Applicability

Excel 2007, Excel 2010, Excel 2013, Excel 2016

Example

SUBTOTAL Function
advanced_excel_math_trigonometric_functions.htm
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