Organization Structure and Elements


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When a project is initiated, it starts with the definition and classification of the project structure, which is required to align it with the existing enterprise structure in an organization.

Project System has no organizational structures of its own and we have to incorporate the structure to enterprise structure by assigning organization elements in different ERP R/3 modules. These organization elements allow Project system to maintain and get the data correctly.

An Organization structure consists of various elements that have to be created as part of structuring of project. Following are the organization elements −

Company Code

In SAP FI, a company can comprise of multiple codes, however it acts as a single unit for which financial statements are available. Company code is smallest unit in an organization for which financial statements (profit-loss statement, etc.) can be generated.

To create, edit and delete a company code, follow the steps given below −

Step 1 − Expand Enterprise Structure → Definition → Financial Accounting → Edit, Copy, Delete, check company code.

Check Company Code

Step 2 − A new window will open. You can create new company code by selecting both the options.

Create new Company Code

The option Copy, delete, and check company code allows you to copy all configuration and tables automatically.

Step 3 − If you select Edit company code, you will get the following window

Edit Company Code

Step 4 − Click New Entries and update the code details.

Click New Entries

Step 5 − You can click the Address button and update the fields as shown below. Once Address field is updated, click the Save button.

Address Button

Creating a Business Area

Business Areas are used to differentiate transactions that comes from different line of business in a company.

Example

There is a big company XYZ, which runs multiple business. Let us say it has three different domains like manufacturing, marketing and sales.

Now you have two options −

  • First is to create different company codes
  • The other option is to create each of these business lines into business areas.

Benefits of using Business Areas in this case −

  • You can use these business areas if other the company codes require the same areas.

  • It is easy to configure if you use Business Area because you just need to attach to the company code and the other details in business area will get attach itself.

  • By using Business areas in controlling, you can create profit and loss statements, balance sheets, etc. for business areas. Therefore, this is used for management accounting in few companies.

Note − Business areas are used in Controlling as compared to Finance Accounting.

Create new Business Area in SAP FI

Step 1 − Expand Enterprise Structure as Definition → Financial Accounting → Define Business Area.

Define Business Area

Step 2 − A new window will open. Click New Entries.

New Entries

Step 3 − Enter the 4-digit Business Area code and save the configuration.

Business Area code

Creating a Controlling Area

Controlling Area in an organization is defined as an organizational structure and is cost accounting, Cost centers, profit centers are used to define the Controlling area.

Step 1 − To maintain a Controlling area, use T-Code: OKKP or go to Controlling → General Controlling → Maintain Controlling Area → Maintain Controlling Area.

Controlling Area

Step 2 − To create a Controlling area, click New Entries. Enter the following details

  • Name of Controlling Area
  • Company Code
  • Currency settings
  • Cost Center standard hierarchy
Details of Add Entries

Defining Plant

Plant is an organizational unit within a company where activities take place. A plant will produce goods and makes goods available for the company.

The following steps will take you through the procedure of creating Plant −

Step 1 − Go to IMG → Enterprise Structure → Definition → Logistic General. Click the Define, Copy, Delete check plant icon or use T-Code: OX10.

Check Point Icon

Step 2 − Select Define Plant to create a new plant.

Define Plant

Step 3 − Click New Entries.

Change View Plants

Step 4 − Fill in all necessary details like plant name, along with detailed information like Language, House no., city, country, region, postal code.

Step 5 − Click the save icon. A new plant will be created.

New Plant Created

Creating a Storage Location

Storage location is an organizational unit, which actually differentiates between different material stocks in a Plant. Storage location is a place where stock is kept physically. Plant can be consisting of multiple storage location. All data is stored at storage location level for a particular storage location.

The following steps will take you through the procedure of creating Storage location −

Step 1 − To Create Storage Location, IMG → Enterprise Structure → Definition → Materials Management. Click the Maintain Storage Location option or use the T-Code: OX09

Maintain Storage Location

Step 2 − Enter the name of plant for which you want to create storage location.

Create Storage Location

Step 3 − Click New Entries.

Storage Location Entry

Enter the name of storage location along with the description of storage location.

Click the save icon after filling required information. A new Storage Location will be created.



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