How to Rank Data without sorting in excel?

Assigning ranks to data points based on their values while maintaining the original order of the data is the goal of rating data without sorting in Excel. Ranking without sorting allows users to keep the data's original sequence while still delivering meaningful ratings, in contrast to typical sorting techniques that rearrange the data.

Users can maintain the integrity of the original dataset and prevent changing the order of the data points by ranking the data without sorting. This is especially crucial if the data's order or sequence is significant or if it's necessary to preserve the dataset's integrity for upcoming analyses or reporting requirements. Users can evaluate the relative positions and rankings of data points based on their values while taking into account their original order by rating data without sorting. Using this method, users can compare data points while maintaining the original order, find the highest and lowest values, and establish the distribution or trends within the data.

Example 1: To Find Rank Data without Sorting in Excel

Step 1

In the first step, users have created the Four fields i.,e Student Name, Student Marks, Rank Data Without Sorting, and Rank Data with Sorting. Following is the screenshot of this step.

Step 2

In the previous step user has created the four columns in this step user has entered the formula in the C2 Cell i.e. =RANK(B2,$B$2:$B$5). Following is the screenshot of this step.

Explanation

The rank of the value in cell B2 in relation to the values in the range $B$2:$B$5 in Excel is determined using the formula you gave, =RANK(B2,$B$2:$B$5). Let's examine the formula in detail:

• The value you want to rank is represented by B2 in the current cell (where the formula is applied).

• $B$2:$B The range of cells in column B that you want to compare against is represented by $5. When you replicate a formula to additional cells, the range stays fixed since the dollar signs ($) denote absolute cell references.

• The rank of a number inside a given range can be found using Excel's RANK function. In this instance, the formula determines how the value in B2 ranks in relation to all other values in the B2 to B5 range.

Step 3

To find the rank in alphabetical order in the C2 cell, press the Enter tab. The cell will display rank. Following is the screenshot of this step.

Step 4

In this step, users have to find the remaining rank in Rank Data Without Sorting result cells. It may be done in two ways. The first way is that users have written the formula in each cell by writing its initial value. The second way is a simple way here users have only drag the fill handle to the final cell. Following is the screenshot of this step.

Step 5

In this step, the user has entered the formula in the D2 Cell i.e. =RANK(B2,$B$2:$B$5,1). Following is the screenshot of this step.

Explanation

The rank of the value in cell B2 about the values in the range $B$2:$B$5 in Excel is determined using the formula =RANK(B2,$B$2:$B$5,1).

Let's dissect the revised formula

• The value you want to rank is represented by B2 in the current cell (where the formula is applied).

• $B$2:$B - The range of cells in column B that you want to compare against is represented by $5. When you replicate a formula to additional cells, the range stays fixed since the dollar signs ($) denote absolute cell references.

• The RANK function's third input, 1, indicates that the rankings must be in decreasing order. Higher values will therefore be ranked lower

Explanation

Step 6

In this step, the user has to find the rank in the D2 Cell. So in the previous step entering the formula in the D2 Cell here, users have to press the Enter button. The cell will display rank. Following is the screenshot of this step.

Step 7

In this step, users have to find the remaining rank in Rank Data With Sorting result cells. It may be done in two ways. The first way is that users have written the formula in each cell by writing its initial value. The second way is a simple way here users have only drag the fill handle to the final cell. Following is the screenshot of this step.

Conclusion

The goal of ranking without sorting is to keep the data in its original order while yet producing relevant rankings. Through comparisons and analysis based on the relative values of the data points, this method makes it possible to better understand the properties, trends, and distribution of the dataset.