SAP HR - Work Schedules


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Various elements combine to form a complete work schedule. You can process work schedule elements that provide flexibility while you define and set the time relevant data as per business requirements. With work time elements, you can react to the changes in internal and external work time provisions, with less expenditure on time and cost.

You just need to make the changes to the applicable elements as per new time provision and it allows you to make the changes in work time in the work time schedule automatically.

Let us learn about the Work Schedule elements.

Daily Work Schedules

This contains the work and break times in a particular day. It is the smallest unit of work schedule.

Work time model − It consists of a combination of the working and non-working days. Example – Mon-Friday are working days and Sat-Sun are non-working days. This work time model can repeat itself for a certain period of time.

You can generate work schedules by applying work schedule rule to a calendar. Working times for an employee group and for individual employees are defined as per work schedules.

A period work schedule is assigned to an employee in a work schedule rule. Personal work schedule is also defined for each employee while including individual time data in work schedule for several employees in Infotypes 2001 Absences, 2002 Attendances, etc.

Work Schedule Rules

Work Schedule rules are used to define the period when work schedule is to be used and the day of the period when work schedule is to be generated. Common work schedule rules are early or late shift timing, flexible working time and flextime.

To define employee subgroup groupings −

Step 1 − Go to SPRO → IMG → Time Management → Work Schedules → Work Schedule rule and work schedules → Define employee subgroup grouping.

Define Employee Subgroup Grouping

Step 2 − Select Define Employee subgroup grouping.

Choose Employee Subgroup Grouping

Step 3 − Click the New Entries tab.

New Entries Tab

Step 4 − Enter the fields as given below.

ES grpg − One digit key that identifies employee subgroup grouping.

ES group for WS − Update the text of the employee subgroup and click the save icon.

Enter the Fields

Step 5 − Go back to SPRO → IMG → Time Management → Work Schedules → Work Schedule rule and work schedules → Define employee subgroup grouping.

Select Group Employee subgroups for work schedules.

Select Group Employee Subgroups

Step 6 − Enter country grouping key and press ENTER.

Enter Country Grouping Key

Step 7 − Enter ES grouping and click the Save icon at the top.

Enter ES Grouping

Data Saved

Step 8 − The next step is to set the work schedule rules and work schedules −

Go to SPRO → IMG → Time Management → Work Schedules → Work Schedule rules and work schedules → Set Work schedule rules and work schedule.

Set Work Schedule Rules

Step 9 − Select defined work schedule rule and click Copy As

Select Defined Work Schedule Rule

Step 10 − Enter the ES grouping key and other details as per your organization requirement. Click the Save icon to save the configuration.

Save the Configuration

To generate work schedule in batch

Step 1 − Go to SPRO → IMG → Time Management → Work Schedules → Work Schedule rule and work schedules → work schedule in batch.

Work Schedule in Batch

Step 2 − Enter ESG calendar and Holiday Calendar ID and click Execute.

ESG and Holiday Calendar ID

Work schedule is generated.

Work Schedule Generated.

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