SAP HR - Personnel Actions


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In SAP HR system, personnel actions are performed for all the Infotypes that require the data to be entered in HR system. Some common Infotypes that require a personnel action are hiring a new employee, termination of an employee, etc.

To perform a Personnel action follow the steps given below −

Step 1 − Use T-Code: PA 40 or go to SPRO → IMG → Personnel Management → Personnel Administration → Customizing Procedures → Actions.

Use T-Code

Step 2 − A new window ‘Personnel Actions’ opens.

‘Personnel Actions Opens

The screen consists of the following fields −

  • Personnel No − This field has an employee’s personnel number. When a new employee is hired, this is generated automatically by the system.

  • Start − This field presents the start date of the personnel action.

  • Action Type − In this field, you have to select the action type that needs to be performed.

Example

Let us understand how a new employee is hired in a SAP HR system.

Step 1 − Enter the hiring date as shown in the image given below. Under the Action type, select Hire. Click the Execute option at the top.

Enter Hiring Date

Step 2 − In the new window, enter the details like Reason for action, Personnel area, Employee group and sub group, etc. and click the Save icon at the top.

Enter Details

Building Enterprise Structure

The components that define a company’s enterprise structure for Personnel administration are −

  • Defining Company code
  • Defining Personnel area
  • Defining Personnel Subarea

To create a company follow the steps given below −

Step 1 − Go to SPRO → IMG → Enterprise Structure → Definition → Financial Accounting → Define Company.

Define Company

Step 2 − In the new window, Click New Entries.

Click New Entries

Step 3 − Enter the details like Company, Company Name, Address as shown below −

Enter Company Details

Step 4 − Click the Save icon at the top.

Save Icon

Editing Company Code Data

To edit company code Data −

Step 1 − Select Edit Company code data.

Edit Company Code Data

Step 2 − Click on New Entries.

New Entries

Step 3 − Click the save icon at the top.

Data Saved

Assigning a Company Code

To assign a company code to a company follow the steps given below −

Step 1 − Go to SPRO → IMG → Enterprise Structure → Assignment → Finance Accounting → Assign Company Code to Company → Execute.

Assigning a Company Code

Step 2 − Change the company code in the new window.

Change Company Code

Creating Personnel Areas

To create Personnel Areas follow the steps given below −

Step 1 − Go to SPRO → IMG → Enterprise Structure → Definition → Human Resource Management → Personnel areas.

Personnel Areas

Step 2 − Go to New Entries and fill the details. Click the save icon at the top.

Fill Details

Step 3 − Personnel areas are created.

Personnel Areas Created

Assigning Personnel Area to Company Code

To assign Personnel Area to Company Code follow the steps given below.

Step 1 − Go to Assignment → Human Resource Management → Assignment of Personnel Area to company code.

Assign Personnel Area

Step 2 − Enter the company code for Personnel area as created earlier.

Enter Created Company Code

Step 3 − Click the save icon.

Data Saved

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