In SAP HR system, personnel actions are performed for all the Infotypes that require the data to be entered in HR system. Some common Infotypes that require a personnel action are hiring a new employee, termination of an employee, etc.
To perform a Personnel action follow the steps given below −
Step 1 − Use T-Code: PA 40 or go to SPRO → IMG → Personnel Management → Personnel Administration → Customizing Procedures → Actions.
Step 2 − A new window ‘Personnel Actions’ opens.
The screen consists of the following fields −
Personnel No − This field has an employee’s personnel number. When a new employee is hired, this is generated automatically by the system.
Start − This field presents the start date of the personnel action.
Action Type − In this field, you have to select the action type that needs to be performed.
Let us understand how a new employee is hired in a SAP HR system.
Step 1 − Enter the hiring date as shown in the image given below. Under the Action type, select Hire. Click the Execute option at the top.
Step 2 − In the new window, enter the details like Reason for action, Personnel area, Employee group and sub group, etc. and click the Save icon at the top.
The components that define a company’s enterprise structure for Personnel administration are −
To create a company follow the steps given below −
Step 1 − Go to SPRO → IMG → Enterprise Structure → Definition → Financial Accounting → Define Company.
Step 2 − In the new window, Click New Entries.
Step 3 − Enter the details like Company, Company Name, Address as shown below −
Step 4 − Click the Save icon at the top.
To edit company code Data −
Step 1 − Select Edit Company code data.
Step 2 − Click on New Entries.
Step 3 − Click the save icon at the top.
To assign a company code to a company follow the steps given below −
Step 1 − Go to SPRO → IMG → Enterprise Structure → Assignment → Finance Accounting → Assign Company Code to Company → Execute.
Step 2 − Change the company code in the new window.
To create Personnel Areas follow the steps given below −
Step 1 − Go to SPRO → IMG → Enterprise Structure → Definition → Human Resource Management → Personnel areas.
Step 2 − Go to New Entries and fill the details. Click the save icon at the top.
Step 3 − Personnel areas are created.
To assign Personnel Area to Company Code follow the steps given below.
Step 1 − Go to Assignment → Human Resource Management → Assignment of Personnel Area to company code.
Step 2 − Enter the company code for Personnel area as created earlier.
Step 3 − Click the save icon.