SAP HR - Personnel Actions

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In SAP HR system, personnel actions are performed for all the Infotypes that require the data to be entered in HR system. Some common Infotypes that require a personnel action are hiring a new employee, termination of an employee, etc.

To perform a Personnel action follow the steps given below −

Step 1 − Use T-Code: PA 40 or go to SPRO → IMG → Personnel Management → Personnel Administration → Customizing Procedures → Actions.

Step 2 − A new window ‘Personnel Actions’ opens.

The screen consists of the following fields −

• Personnel No − This field has an employee’s personnel number. When a new employee is hired, this is generated automatically by the system.

• Start − This field presents the start date of the personnel action.

• Action Type − In this field, you have to select the action type that needs to be performed.

Example

Let us understand how a new employee is hired in a SAP HR system.

Step 1 − Enter the hiring date as shown in the image given below. Under the Action type, select Hire. Click the Execute option at the top.

Step 2 − In the new window, enter the details like Reason for action, Personnel area, Employee group and sub group, etc. and click the Save icon at the top.

Building Enterprise Structure

The components that define a company’s enterprise structure for Personnel administration are −

• Defining Company code
• Defining Personnel area
• Defining Personnel Subarea

To create a company follow the steps given below −

Step 1 − Go to SPRO → IMG → Enterprise Structure → Definition → Financial Accounting → Define Company.

Step 2 − In the new window, Click New Entries.

Step 3 − Enter the details like Company, Company Name, Address as shown below −

Step 4 − Click the Save icon at the top.

Editing Company Code Data

To edit company code Data −

Step 1 − Select Edit Company code data.

Step 2 − Click on New Entries.

Step 3 − Click the save icon at the top.

Assigning a Company Code

To assign a company code to a company follow the steps given below −

Step 1 − Go to SPRO → IMG → Enterprise Structure → Assignment → Finance Accounting → Assign Company Code to Company → Execute.

Step 2 − Change the company code in the new window.

Creating Personnel Areas

To create Personnel Areas follow the steps given below −

Step 1 − Go to SPRO → IMG → Enterprise Structure → Definition → Human Resource Management → Personnel areas.

Step 2 − Go to New Entries and fill the details. Click the save icon at the top.

Step 3 − Personnel areas are created.

Assigning Personnel Area to Company Code

To assign Personnel Area to Company Code follow the steps given below.

Step 1 − Go to Assignment → Human Resource Management → Assignment of Personnel Area to company code.

Step 2 − Enter the company code for Personnel area as created earlier.

Step 3 − Click the save icon.