SAP HR - Time Management

SAP time management is a module under SAP HR management, which is used by employees for time tracking and management across departments. Time management is one of the main components in any organization as it is necessary to maintain time along with the work performed. This helps an organization to calculate profit and loss, human costs, track time booking in a project, etc.

The key features of SAP Time management are −

  • Monitors Human Costs as per time booking for a project.
  • Documents Progress of Process.
  • Process of Invoices.
  • Records External Employees’ Services.
  • Maintains Planning and Progress.
  • Confirms Service Management Orders.
  • Collects Data Plans and Sheets.

Advantages of Time Management

The main advantages or tasks that are performed under SAP Time management are as follows −

  • Time Recording and Evaluation.
  • Negative & Positive Time Recording.
  • Work schedules & work schedules Rules.
  • Public holiday Calendar, counting rules.
  • Attendance Absences.
  • Shift Management in HR.
  • Overtime and Breaks Schedules under Time Management.

Time Recording and Evaluation

There are various types of time recordings that can be performed in Time management system i.e. number of hours worked in a project, leave and absence, holidays, business trips, etc.

You can book two types of absences in Time management −

  • Quota driven absences − This absence type includes the leave taken from the allocated limit in a specific time period. Example: Casual Leaves, Earned Leaves.

  • Non quota driven absences − This absence type includes all unplanned leaves and are not a part of allocated limit in a time frame. Example: Leave without pay, Study leave. Etc.

Various Infotypes are defined in SAP system for time recording −

Absences 2001
Attendance 2002
Overtime 2005
Absence – Quota Driven 2006
Attendance – Quota Driven 2007
Time Events 2011

Transaction Codes for Time Recording

Time Data Maintenance: PA61

Time Data Maintenance

Time Data Display: PA51

Time Data Display

Calendar Entry: PA64

Calendar Entry

To maintain the list entry of data: PA62

List Entry of Data

Time Evaluation

Time evaluation is used to record the attendance of an employee and to record his absence from work. Time recording is required to process the payroll. Time evaluation is run for specific employees and all the employees are not required to process time evaluation.

Step 1 − To run time evaluation, use T-code: PT60.

Run Time Evaluation

Step 2 − A new window will open, HR Time: Time Evaluation.

Enter details like Personnel Number, Evaluation Schema and Evaluation up to.

HR Time Evaluation

Step 3 − Click Execution. Time will be evaluated and log is displayed.

Display Log Tree

Positive Time Recording

Positive Time recording plays an important role in the workflow. All the processes related to time are executed automatically in the background.

The key features are −

  • In positive time recording, you can record two types of time −

    • With Clock time − In this type of time recording, full time recording is captured.

    • Without Clock time − It includes capturing only the number of works hours.

  • Positive time recording is difficult to implement as you need to define each type of attendance.

  • Positive time recording deals with daily attendance, absence and over time.

Negative Time Recording

Negative Time recording includes all the time related activities like posting of absence for wage deduction, attendance validation etc. are performed manually.

The key features are −

  • It has less level of integration among the different components of time management.

  • Negative time recording includes no clock times and assumes employee is working until absences are entered.

  • Negative time recording reads deviation like absence, compoff, overtime, etc.