Managing Sections in Powerpoint 2010


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Given the popularity of PowerPoint and its versatility, there are situations when you are dealing with very large slide decks or just collaborating with different people to build the slides. In such cases, it is always helpful to be able to segregate the slides into smaller groups and work with these groups. PowerPoint 2010 introduces the concept of sections to achieve this. Here are the main functions you can execute with sections.

Creating Sections

The steps to create a new section are as follows. You can execute these steps from the Normal view or the Slide Sorter view.

Step 1 − In the Normal view or the Slide Sorter view, right-click at the position where you want to add the section and select add section.

Microsoft PowerPoint 2010

Microsoft PowerPoint 2010

Step 2 − The new section gets added to the presentation with all the subsequent slides being included in this section.

Microsoft PowerPoint 2010

Microsoft PowerPoint 2010

Step 3 − By default, the new section is named "Untitled Section" but you can change the section name. Right-click on the section and select "Rename Section".

Microsoft PowerPoint 2010

Microsoft PowerPoint 2010

Step 4 − In the Rename Section dialog box, enter the new section name. This accepts all the characters including alphabets, numbers, special characters, punctuations, etc.

Microsoft PowerPoint 2010

Step 5 − Click on the "Rename" button on the dialog to rename the section.

Microsoft PowerPoint 2010

Microsoft PowerPoint 2010

Rearranging Sections

One of the advantages of sections is that you can not only group slides together, but also rearrange them as one set. Instead of having to move each slide individually, you can move the entire section. Just like rearranging slides you can drag and move the sections. Alternately, you can right-click on the section and move it up or down as shown below.

Microsoft PowerPoint 2010

If there are many slides to work with, you can collapse them so you view just the sections. This makes rearranging them less confusing too.

Microsoft PowerPoint 2010

Microsoft PowerPoint 2010

Microsoft PowerPoint 2010

Deleting Sections

PowerPoint 2010 provides three options to delete sections. The table below explains the function of each option.

Microsoft PowerPoint 2010

S.No Delete Option & Description
1

Remove Section

Deletes the selected section and merges slides with the previous section.

2

Remove Section & Slide

Deletes the selected section and all the slides in the section.

3

Remove All Sections

Deletes all the sections and merges all the slides into a presentation without sections.



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