How to prevent lowercase entries in an Excel selection?

Possessing extraordinary Excel abilities may help enhance organization and data analysis efficiency. Modifying word case in a spreadsheet speeds up data recording and sorting. When transferring data from another program or looking for details inside the Excel file, it may be essential to change the letter case. In this article, we will look at why changing the case inside Excel could be significant, how to prevent lowercase entries in an Excel selection, and give advice for doing so efficiently.

Why Should you Alter the Case of Text in Excel?

Excel is a spreadsheet program in the Microsoft Office suite that enables clients to enter, organize, and get to data quickly. Reasons for altering text formatting in Spreadsheets vary, but using the correct case can produce better outcomes from searches, assisting professionals with analyzing data. Switching the content's case helps you inappropriately format data for job duties, mainly if procedures are gender-sensitive. Understanding how to modify the format of a list of individuals in the Excel file which need unique capitalization may spare you time.

Because importing from different programs might delete key letter case details, maintaining a straightforward and uniform style on the Excel sheet may render your data more uncomplicated and aesthetically attractive. Specific Excel search capabilities are additionally case delicate, so understanding how to alter a case to finish the query can yield exact answers.

Why Prefer the UPPER Case

You would require input into Excel to be uppercase for various reasons. To begin with, it renders your information more unified and more straightforward to deal with. While all of your content is in uppercase, you do not need to bother regarding case sensitive while ranking or filtering. In the long term, this may spare everyone much time and stress.

Furthermore, restricting input to uppercase can assist in avoiding data problems. If you're working with an equation that depends on a specific case, like a VLOOKUP or INDEX/MATCH, utilizing uppercase text ensures the formula works properly. It may additionally assist you in discovering problems in your data because the uppercase text appears more visibly different.

How to Change the Case of Text in Excel

Using Formulas

The primary feature of Excel for changing the case of content in a cell are UPPER, LOWER, and PROPER. To update the content in any number of cells, follow the instructions below −

  • On a sheet of Excel, look for the cells with the letters in grey boxes.

  • Please select the desired cell, move the mouse above it, and click.

  • Enter the symbol for equals (=), then the words "upper" for UPPER case, preceded by blank parentheses.

  • To complete the Excel calculation, close the parentheses.

  • Enter the word "Enter" into your keyboard.

  • To carry out the procedure to a whole column, click and drag the pointer downwards to highlight all the boxes.

Use Flash Fill in Excel to Change the Case

Flash Fill is an Excel tool that can assist you with simple data manipulations. To alter the text's case in Spreadsheet utilizing the Flash Fill tool, perform the instructions below −

  • Check that what you require is on the left side of the selected column before inserting new data with the Flash Fill tool.

  • Enter the data in the case you like, which is capital.

  • Navigate through the "Data" tab at the very top of the display.

  • Choose "Flash Fill" from the drop-down menu.

  • The program will fill the remainder of the row immediately using the basic pattern you specified.

  • Following the subsequent step, click "Enter" and input the keyboard shortcut "CTRL+E" to bypass steps 3 - 6.

Using DAX Formulas for UPPER Case

While pivot charts are utilized for converting numerical data, they may also be beneficial for text transformation. Following these steps to alter the case in Excel using a DAX formula −

  • Select the data that has to be transformed.

  • Navigate to the "Insert" tab.

  • To display the "Create PivotTable" box, choose the "Pivot" table.

  • Select "ChangeCase" using the drop-down selection after choosing the table of contents or range.

  • Select the radio button beside "Add This Data to the Data Model."

  • Following that, add an indicator to a DAX formula.

  • Choose the "Add Measure" button in the identical Pivot Table field.

  • For uppercase, use the expression "=CONCATENATEX(ChangeCase, UPPER(ChangeCase[Mixed Case])."

  • Insert an initial text column between the rows.

  • Check that the updated values for text are visible in the data table.

To alter the case, use Power Query

Try utilizing the Power Query tool to prevent having duplicate data on your table. It enables you to import data from many program sources and then change it to meet a project's objectives. To alter the case in Excel with Power Query, perform these steps −

  • Choose the column containing the information you wish to use for the "change text case" transformation.

  • Navigate to the "Add Column" option in the upper bar.

  • To generate an additional column with each of the chosen text changed to uppercase characters, pick "Format" and "uppercase" from the menu.

  • Instead, choose the "Capitalise Each Word" option within the menu.

Conditional Formatting

You may use Excel's conditional formatting tool to emphasize all cells with lowercase text clearly. This is how it's done −

  • Choose the cell or range of cells to which you wish to make the formatting.

  • Navigate to the Home tab on the ribbon and choose Conditional Formatting.

  • Choose "New Rule" followed by "Use a formula to determine which cells to format."

  • Put this equation in the formula field box − =EXACT(A1,LOWER(A1)) (replace "A1" with the cell address of the initial cell in your specified range).

  • Choose the layout for all cells that fulfill this criterion (for example, change the font color to red).

  • Select OK. Cells with lowercase text are going to be indicated.


Changing the input field in Excel to uppercase is a simple yet effective strategy for keeping your information uniform and error-free. There are various techniques for guaranteeing that your content remains in uppercase, regardless of whether you employ the UPPER function, verification of data, or conditioned formatting. Try it out and discover how it may help your Excel productivity.

Updated on: 10-Oct-2023


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