Top 10 Tools for Team Communication

In every walk of life, communication has become indispensable. Needless to say, team communications has become an integral part of each and every enterprise. E-mails are still being used by many enterprises for the sake of team communication. It is quite common these days for both employees and employers to see their respective email accounts flooded with newsletters, spam messages, unnecessary attachments etc. Despite the fact that top email service providers such as Google and Yahoo provide excellent filtering options, having a dedicated tool or software for seamless team communication will undoubtedly enhance the productivity of both employees and employers.

In this article, I bring to your knowledge top 10 tools for team communication:


Trello is a team collaboration tool that is super simple to use. Trello resembles a dashboard where a lot of agile elements and work practices are incorporated in the form of ‘cards’. Users can create few sections and with-in each and every section, cards can be created. For example, users can create sections such as “In-Progress”, “Approved Ideas”, “Ready for verification” etc. Under such sections, users can create cards and move those cards amongst the various sections. Each and every card is associated with either one or more tasks. Members can be added to the Trello cards. Cards have a host of features such as the ability to add or mention new members, attach a few checklists, and attach some documents or PDFs etc. Well, the possibilities on Trello are innumerable!


HipChat comes with an eye-catchy chat interface. This team collaboration tool allows its users to embed photos and other types of media which can be shared with one another. HipChat tool can be opened on both desktop and mobile. So, irrespective of the platform and size of the device, HipChat serves as an instant messaging application. Both one-to-one and team communication can be achieved by using this tool. HipChat comes with a free 30-day trial feature. Coming to pricing, HipChat charges a modest $2 per user.

Grove IRC

IRC stands for Internet Relay Chat. Internet Relay Chat protocol connects you to various clients. To have password protected conversations with your team mates, Grove IRC is your best bet. Grove IRC can instantly connect you to different chat rooms. Chat rooms are popularly called channels. Innumerable channels can be accessed by using free web-based scripts. This tool is reasonably priced. Grove IRC supports several popular repositories such as GitHub, BitBucket, Heroku etc.


This is a web-based network agnostic tool. In other words, people on one network can chat with people on a different network. What all one requires is a password to enter into password-protected chats. Campfire comes with complementary add-ons and several third-party applications. It allows any user to have a preview of images that are being shared with other users. Campfire is also available as an app for the iPhone.


Skype has over 400 million registered users. This clearly testifies its popularity. Skype allows you to make video calls and transfer files. You can collaborate on-the-go with your team members by sending text messages. When it comes to meeting the requirements of corporate business environments, nothing beats Skype.


Fuze comes with both free and premium plans. This team communication and collaboration tool is available on both desktop and mobile platforms. Coming to its key features, Fuze supports multi-party HD video conferences along with full duplex audios. It is compatible with other tools such as Microsoft Outlook, Lync, Google Calendar etc.


Glip comes with umpteen cloud-based apps. Glip helps you manage your to-do tasks, chats, calendars, files and notes. Glip comes with an endearing feature called ‘Knowledge Base’. This proprietary team communication tool is trusted by many Fortune 500 companies. Glip calls itself the perfect substitute for Email Inbox.

Microsoft Lync

Microsoft Office Communicator has been officially rechristened as ‘Microsoft Lync.’ In 2013, Microsoft Lync has been rechristened as ‘Skype for Business’. Skype for Business, the enterprise version of Skype lets you add up to 250 members to online meetings. This team collaboration tool seamlessly integrates with several Microsoft products.


Yammer is a unified cross-platform communications tool that helps employees collaborate across several departments and locations. Yammer is presently a proprietary product of Microsoft. Hence, it need not be emphasized that Yammer integrates perfectly with various Microsoft products. Coming with a powerful search feature, it is no exaggeration that Yammer boosts business agility.


This project management tool has the user-friendly interface of Facebook. Users can leave a few comments to indicate the progress of the tasks assigned to them. In addition, any user can send private messages to another user. Notifications thus become an everyday phenomenon. Azendoo is supported on both iOS and Android platforms. It has both free and premium based pricing plans.

You can try a genuine combination of the afore-mentioned tools for seamless team communication and collaboration.

Investing in management means building communication systems, business processes, feedback, and routines that let you scale the business and team as efficiently as possible ~ Fred Wilson

Updated on: 22-Apr-2022


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