SAP QM - Quality Info Records

Quality info records are used to manage the supplier relation in an organization. When there is continuous defect in the material supplied by a vendor, you can use Quality Info Records to block a vendor.

When you create a purchase order, SAP system performs a check to find if a Quality Info Record is required and is available for combination of material and vendor.

Quality information record has to be maintained when you use the source inspection functionality. This means a material has to undergo an inspection prior to reaching the plant for Goods Receipt.

Under Quality Info Record, you can set that the inspection is required when it is procured from vendor A and is not required if you procure it from Vendor B.

Creating a Quality Info Record

The following procedure explains how to create a Quality Info Record.

Step 1 − To create a quality info record, use T-Code: QI01.

Quality Code

Step 2 − In the next window, enter the following details −

  • Enter the Input the material code.
  • Enter vendor code.
  • Enter the Input the plant code.

Step 3 − Go to the Release tab; enter the release date, which means that the material can be ordered from the vendor till release date.

You can also enter Block function if you want to block this material to be ordered from this particular vendor.


Step 4 − Next go to Inspection Control tab.

If you do not want to inspect material from this vendor, enter the inspection control as no inspection. To use source inspection you can select the check box otherwise leave it blank.

Inspection Control

To save the Quality Info Record, click the save button at the top.