SAP MM - Quota Arrangement

A particular material can be procured from different vendors depending upon the requirement. So, total requirement of a material is distributed to different vendor’s i.e. quota is assigned to each source of supply. This is known as quota arrangement. The key points about quota arrangement are as follows −

  • Quota arrangement divides the total requirement of material among certain sources of supply i.e. vendors and then assigns quota to each source.

  • This particular quota specifies the portion of material that is to be procured from assigned vendor or source.

  • Quota rating is used to determine the amount of material that is to be assigned to particular source or vendor. The source with lowest quota rating represents the valid source.

  • Quota rating can be calculated by following formula:
    Quota rating = (Quota Allocated Quantity + Quota Base Quantity)/Quota
    Quota Allocated Quantity is total quantity from all orders that is procured from a particular source.
    Quota Base Quantity is quantity from new source of supply.
    Quota is total requirement of material that is given to a particular source of supply.

  • The mandatory setting before creating quota is info record and source list should be maintained for the particular material. Also in material master, source list and quota arrangement usage check box should be checked. This setting can be made in material master by following the below steps −

  • Go to TCode MM03. In purchasing view check the quota arrangement usage and source list. Setting is now maintained for quota arrangement.

    SAP quota arr setting

Create Quota Arrangement

Quota arrangement divides the total requirement of a material among certain sources of supply i.e. vendors. Quota arrangement can be created by following the below steps.

Path to create Quota Arrangement:
Logistics => Materials Management => Purchasing => Master Data => Quota Arrangement => Maintain
TCode: MEQ1

On Sap Menu screen select Maintain execute icon by following the above step.

SAP quota arr path

Enter the material number and plant for which quota arrangement needs to be maintained.

SAP quota arr materail

Provide the dates like valid from and valid to and also quantity split.

SAP quota arr date

Enter the name of vendor’s and assigned allocated quantity to them. Click on save. Quota arrangement is now maintained for the particular material.

SAP quota arr vendor
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