SAP MM - Purchase Requisition

Procurement in every organization starts with gathering requirements. Once requirements are gathered, we need to inform the purchasing organization. A Purchase Requisition is a document that contains a list of requirements. The key points to note about a purchase requisition are as follows −

  • A purchase requisition is a request that is made to the purchasing organization to procure a certain list of materials.

  • It is an internal document and remains within the organization.

  • Purchase requisition needs approval from the purchasing organization.

  • If a purchase requisition has already been approved, then it can be modified only to a limited extent.

  • Purchase requisition can be created for the following procurement types −

    • Standard − Getting finished material from vendor.

    • Subcontracting − Providing raw material to vendor and getting finished material.

    • Consignment − Procuring material that is kept in company’s premises and paying to vendor for that.

    • Stock transfer − Getting material from within the organization.

    • External service − Getting services like maintenance from third party vendor.

Create Purchase Requisition

A Purchase Requisition can be created by following the steps given below −

Path to Create Purchase requisition

Logistics ⇒ Materials Management ⇒ Purchasing ⇒ Purchasing Requisition ⇒ Create

TCode: ME51N

Step 1 − On the SAP Menu screen, select the Create execute icon by following the above path.

SAP Purchase requisition

Step 2 − Fill in all the required details such as name of the material, quantity, delivery date, material group, and plant. Click on Save. A new Purchase Requisition will be created.

SAP Purchase requisition detail

After creating a purchase requisition, we need to send our requirements to the vendor. It is done through a document that is known as the purchase order. A purchase order can be directly created from a purchase requisition.

Creating Purchase Order from Purchase Requisition

Follow the steps given below to create a purchase order from a purchase requisition. −

TCode: ME21N

Step 1 − Enter TCode to go to the purchase order home screen. Select Purchase Requisition as shown in the following screenshot.

TCode: ME21N

SAP PO from PR

Step 2 − Provide the purchase requisition number for which you want to create a purchase order. Then select the execute icon.

SAP PO from PR Number

Step 3 − Drag the standard reference Purchase Requisition to the cart next to the NB Standard PO.

SAP PO from PR drop

Step 4 − Verify the details of the purchase order and do the necessary changes as per requirement. Click on Save. You now have a purchase order from the selected purchase requisition.

SAP PO from PR detail