SAP - GUI Navigation

This chapter explains basic SAP navigations including the screens, menus, transaction codes, and buttons that you will use frequently. The first step to learn SAP is to become familiar with SAP navigation.

SAP Navigation

Standard Toolbar

Standard Toolbar is located second from the top and directly below the Menu bar. It contains Command field/Bar and other Standard Toolbar buttons.

Standard toolbar buttons provide quick access to SAP functions as specified below.

ICON Descriptions ICON Descriptions
Enter Enter/Continue Help Help
Save Save Cutomize Local Layout Customize local layout
Back Back Find Find
Exit system task Exit system task Advanced Search Advanced Search
Cancel Cancel First page First page
Print Print Previous page Previous page
Create new session Create new session Next page Next page
Create Shortcut Create Shortcut Last Page Last page

Note − Toolbar button is gray; it is not available for use on that particular screen.

Command Field

Command field is used to enter the Transaction codes that direct to a system task or application without using Menu paths. Command field can be opened and closed by using the icon on the right of the Command Bar i.e. command Bar

You can execute the following commands in this field with Enter

  • To call a transaction in the same session (window)

    Enter − /nxxxx (xxxx = transaction code)

  • To call a transaction in the same session (window), whereby the initial screen is skipped

    Enter − /*xxxx (xxxx = transaction code)

  • To call a transaction in an additional session

    Enter − /oxxxx (xxxx = transaction code)

  • To end the current transaction

    Enter − /n

    Caution − Unsaved changes are lost without warning

  • To delete the current session

    Enter − /i

  • To generate a session list

    Enter − /o

  • To end the current transaction and return to the starting menu

    Enter − /ns000

  • To log off from the system

    Enter − /nend

  • To log off from the system without a confirmation prompt

    Enter − /nex

    Caution − Changes that were not saved are lost without warning.

Title Bar

In between the Standard Toolbar and the Application Toolbar lies the Title Bar. It is used to display the name of the screen or application you are accessing. Title Bar is dynamic and changes from application to application.

Application Toolbar

The Application Toolbar is located directly below the screen title. It contains buttons that duplicate functions available from the menu bar, but provides quicker access to some of the most commonly used functions for the current screen and system task.

The buttons available in the Application Toolbar changes from application to application as per the design. So they are not constant.

As highlighted in the following screenshot, the buttons Help and Layout Menu are always available on every screen in the Application Toolbar.

Application Toolbar

Status Bar

The Status Bar is located at the bottom of the SAP screen. It displays important system messages such as errors and completion of transactions. It also displays other session information such as −

  • System − Server in which you have logged in (in Screenshot: AU1)
  • Client − The client database you are accessing (in Screenshot: 130)
  • User − User ID with which you have logged in (in Screenshot: SWIN1-83)
Status Bar


Of the five types of messages, only three are displayed in the Status Bar.

Success Message

Upon success, a tick mark with green background is displayed.

Success Message

Error Message

An error is some event which halts the system and the work can not be proceded further. An error message is displayed by means of exclamation sign with red background.

Error Message

Warning Message

A warning message is displayed with exclamation sign with yellow background.

Warning Message

Menu Bar

Once you have logged onto the application, the initial menu screen appears. All the menus are displayed in the menu bar. The menus that appear in the menu bar vary according to the task you are doing in the R/3 System. Therefore, you will see different menus as you work on different tasks.

System and Help menus are always available on every screen in the R/3 system −

System Help
  • System Menu − It contains functions that affect the system as a whole, such as Create Session, End Session, User Profile, or Log Off options.

  • Help Menu − It contains functions for accessing various forms of online support.

Note − In order to determine what function an icon represents on the toolbar, place the cursor on the icon (if it is enabled) and a floating box will appear with text and a unique Function key used to identify the icon.

Navigation Area

Navigation Area is referred as the area in the SAP menu where User Menu and Favorites folders and their subfolders are located. Under Navigation Area, you will find the following three folders −

  • Favorites (Favorites) Favorites are created by the users according to their preferences. All the transaction codes which the users have access to and used in regular day-to-day activities are usually added to this folder.

  • SAP User Menu (Favorites) Content or the transaction codes in this menu are derived according to the roles and authorization given to a particular user. All the transaction codes specified in a particular role given to a user will appear in the User Menu.

  • SAP Standard Menu (Standard Menu) This is a standard SAP menu derived via roles and authorizations.