Computer Concepts - Print Preview

Print Preview

  • This option is used to view the page or make adjustments before any document gets printed.

  • By using print preview, you can discover any errors that may exist in the document or fix the layout before printing, which can save ink/toner and paper.

  • For printing, you may specify the number of copies you want and the pages you want.

  • Shortcut key for printing is "Alt + F and Press W and then V" or Ctrl + P.

Go To File

Select Print

Print Preview

Printing of Documents

  • To print a document, choose File → print.

  • Here all the pages of a document will be selected by default.

  • To print specific pages that are not in sequence, use comma (,) to separate page numbers.

  • To print a selected text inside the document, highlight the area in document that you want to print and choose File → print from menu bar.

  • When print window opens, click on radio button to select printer and click ok.

  • To print multiple pages on a page, choose the number of pages to print on one page from the ‘Settings’ of print window. Then click ok.

  • Shortcut key is "Alt + F → Press W and then P".

GoTo File

Select Print

Click Print

Text Creation and Manipulation

  • There are several kinds of word documents, such as blank documents that starts from scratch, templates, web pages, reports, etc.

  • A template is helpful in reusing format of a document.

  • Manipulation of text includes cut, copy, paste, or moving text to any location.

Document Creation

  • Click start → All programs → Microsoft Office → Click Microsoft Office 2013 → Word 2013. Word will open a blank document.

  • Another way to create a document is to choose File → New from the menu bar and select the document type. Press Ctrl + N on the keyboard. This menu allows you to open a blank document, a template or an existing document.

  • To enter text in blank document, just start typing. The blinking I-Beam (Cursor), positioned at the top of window, will show exactly where your text begins. As you type, word will automatically wrap text to the next line. If you have finished typing on a line and would like to move to the next blank line, press enter.

Click Start Button

GoTo All Program

GoTo MS Office

Go To File

Select New

Select Blank Document

Editing Text

  • Modifying existing text in an old document or entering new text in an existing document is known as editing of the text.

  • Editing text can be done by three options: "Find", "Replace", "Select".

    • Find → To find a word in a document.

    • Replace → To replace existing word with a new word.

    • Select → To select a word or sentence.

Editing Text

Select Find

Enter Phrase

Select Replace

Replace Name

Click Replace

Name Replaced

Click to Select

Text Selection

  • Document is built up by typing one character at a time. While editing and formatting, words, lines, paragraphs, or sometimes the whole document can be selected.

  • Once a part of text in a document is selected, changes can be made to that text.

  • The selected text can be moved, copied and changed to italic, bold or underline.

  • Font and color of the text can also be changed.

  • Both mouse and keyboard can be used to select the text.

  • Using mouse, text can be selected by either double-clicking or by clicking and dragging.

  • Using keyboard, text can be selected by pressing the shift key + arrow keys.

  • To select the entire page, use shortcut, "Ctrl + A".

Selected Text

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