How To Count The Line Breaks In Cell In Excel

Microsoft Excel is a powerful spreadsheet software that is widely used for managing and analyzing data. One of the common tasks performed in Excel is counting the number of line breaks in a cell. This can be useful when dealing with large datasets containing text data, as it allows you to quickly and easily identify the number of times a line break occurs within a cell.

In this tutorial, we will walk you through the steps required to count the line breaks in a cell in Excel. We will cover two methods for doing so - using a formula and using the find and replace function. By the end of this tutorial, you will have a solid understanding of how to count line breaks in Excel and be able to apply this knowledge to your own data analysis tasks. So, let's get started!

Count The Line Breaks In Cell

Here, we will first create a VBA module and then run it to complete the task. So let us see a simple process to know how you can count the line breaks in cells in Excel.

Step 1

Consider an Excel sheet where you have a cell containing multiple line breaks, similar to the below image.

First, right-click on the sheet name and select view code, then click on insert and select module, then copy the below-mentioned code into the text box as shown in the below image.

Right click > View code > Insert > Module.

Public Sub CountLines()
   Dim xStrLen As Double
   Dim xChrLen As Double
   With Range("A1")
      xStrLen = Len(.Text)
      xChrLen = Len(Replace(.Text, Chr(10), ""))
   End With
   MsgBox "There are " & xStrLen - xChrLen & " line breaks"
End Sub

In the code A1 is the address of cell containing line breaks

Step 2

Now click F5 to run the module, and the total number of line breaks in cell A1 will be visible, as shown in the below image.


In this tutorial, we used a simple example to demonstrate how you can count the line breaks in cells in Excel to highlight a particular set of data.

Updated on: 12-Jul-2023


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