Once you have identified the audience for your writing, try to anticipate the information that your reader might think necessary and include it in your document as you write. It can be done by asking yourself the “WH-questions”.
Answer the WH questions − Answering “Who? What? Why? Where? When? Whom? How?” will give you a headstart on the content of the writing.
Determine the Start and Finish − After collecting all possible ideas that you have on the topic, you could go through them and reject a few that won’t make sense in this write-up. After that, find out the idea that will leave the maximum impact on reading it, and put that at the start of the article. The end should have the idea that summarizes all the ideas in a clear and crisp manner.
Get a Second-Person Opinion − always get your written text checked by somebody before submitting it. This lends an objective, second-person perspective to the review and stops your emotions and indulgence from getting in the way. Do not do this if the content is confidential and not to be shared.
Discuss Suggestions and Include Improvements − Once your friends have suggested some changes, implement the ones you think are relevant.
Many people have very interesting ideas and even manage to put them on paper. Unfortunately, their readership does not extend beyond a particular stage. This is because, though their writing is good and the thoughts were properly mentioned, there may not have been a proper selection of words, or maybe a proverb like − “nipping it in the bud” was used, which readers may not understand.
Let us discuss 15 things to remember while proof-reading and revising your writing −
Your writing must be understood at the first reading. Avoid technical jargon, unfamiliar words or formal language.
Words with double meaning or sentences that confuse readers should be avoided
Having eaten the fish, Kiran talked to Karan. (Who had the fish?)
Check that all the information the reader will need is included −
Check accuracy of grammar and spelling of names of people and places.
Give specific details.
Use language that is believable. Avoid exaggeration and superlatives.
Display good manners in your writing. Use passive voice when communicating bad news to avoid negative overtones. For example,