Business Etiquette - Rules of Writing

Writing is similar to starting an assignment. You need to be well-planned, prepared, focused, committed, and most importantly, passionate towards what you are doing. If you implement all the following points mentioned, the odds of writing well-appreciated text will be in your favor.

First of all, let’s accept the fact that very few people, almost none can write a document the way they wanted to put it on paper, in the very first attempt. Ideas and memories often come when least expected, and these new ideas keep on changing your document with each subsequent input. Once you have put your ideas on paper, the next step would be to present it in a simple, logical, connected and clear manner. This needs planning and preparation, for which there are definite steps you can follow.

Appropriate language Use of bullet points
Plain English (free of jargon) Conciseness
Simple sentences Constant improvement
Relevant content Feedback
Rules of Writing

Researching on any topic is a very critical step before writing. Your sources need to be reliable and widely accepted. Before you identify and develop your topic, you should find the context and background information on your topic.

This can be done by referring to books, articles, journals, news sources, and magazines. People nowadays use video and sound recordings too. The following steps will help you to −

  • Note the important and relevant details.

  • Evaluate each point against the topic and purpose of your document.

  • Record the details of resource and reference (i.e. author, title and publishing).

  • Arrange content in a logical order under appropriate headings and sub-headings.

Knowing the audience pulse before you are writing the document will give a lot of support in deciding on the content and approach. In case you are not aware of the audience, you can write keeping in mind the demographic, i.e. the target group for your write-up, as online article writers or bloggers do. Before you begin to write, try to understand always what your reason of writing is. It could be anyone of the following −

Providing information Sending reports
Applying persuasion Recommendations
Presenting your opinion A desired action
Proposing Ideas Reaching an accomplishment

For example, if your intention is to sell a product or get someone to subscribe to a service you are providing, or are promoting a cause; ask yourself questions like - who are my potential readers? What is the background of my prospective target readership? Where do they live and how old are they? What are their interests and priorities? These questions will set the purpose for your writing.