Difference Between MS Office Student and Professional

Microsoft Office comes in a variety of editions designed to meet the demands of varied users. The primary editions available were "Microsoft Office Home and Student" and "Microsoft Office Professional."

Read this article to find out more about MS Office Student and Microsoft Office Professional and how they are different from each other.

What is Microsoft Office Student?

Microsoft Office Student is not a standalone product but rather a collection of Microsoft Office applications designed for students, home users, and other people.

The package often includes a variety of essential productivity tools targeted at students' and personal users' needs. It is exclusively for personal, non-commercial use.

  • Microsoft Word − A word processing program used to create and modify documents such as essays, reports, and letters.

  • Microsoft Excel − A spreadsheet program for data analysis, calculations, and the creation of charts and graphs

  • Microsoft PowerPoint − A presentation software program that is used to make visually appealing slideshows and presentations.

  • Licensing − Microsoft Office Student is solely available for personal, non-commercial use. This means it cannot be used for commercial, government, or other purposes. It is primarily targeted at students, instructors, and home users who want Office products for personal duties, academic projects, and other non-commercial purposes.

  • Features and Updates − The features and functionalities in the Office Student package are comparable to those in other Microsoft Office editions, such as Home & Business or Professional. However, the Student edition may lack some of the advanced features present in higher-tier models.

  • Availability − Depending on the version and Microsoft's current options, Microsoft Office Student can be purchased as a one-time perpetual license or as a subscription-based service.

  • Pricing − Microsoft Office Student is typically less expensive than higher-tier editions, making it an appealing option for students and budget-conscious customers.

  • Cloud Integration − Microsoft Office Student may offer cloud integration, allowing users to save and access documents and files through online storage services such as OneDrive, depending on the version and subscription plan.

What is Microsoft Office Professional?

Microsoft Office Professional is a comprehensive suite of Microsoft Office software designed for business users, professionals, and organizations. It provides a wide range of productivity tools, including advanced features and additional applications, making it suitable for business and professional use.

Here are the main components and details of Microsoft Office Professional −

  • Microsoft Word − A powerful word processing tool for creating and modifying documents, reports, letters, and other types of documents.

  • Microsoft Excel − A professional spreadsheet tool for extensive data analysis, calculations, financial modelling, and the creation of charts and graphs.

  • Microsoft PowerPoint − A feature-rich presentation program that allows users to create visually beautiful and engaging slideshows and presentations.

  • Microsoft Outlook − An email and personal information management program that allows you to manage your emails, calendars, contacts, and tasks. For commercial environments, it also supports integration with Microsoft Exchange Server.

  • Licensing − Microsoft Office Professional is often licensed for commercial usage, which allows it to be used in commercial, government, and professional environments. It is appropriate for organizations and individuals with advanced productivity and data management requirements.

  • Features and Updates − All of the functionality included in lower-tier editions such as Office Home and Student is included in Microsoft Office Professional. Furthermore, it provides more advanced capabilities, particularly in apps such as Excel and Access, which are designed for handling complex data and database administration.

  • Availability − Depending on the version and Microsoft's current offerings, Microsoft Office Professional can be purchased as a one-time perpetual license or as part of a subscription-based service.

  • Compatibility − Office Professional, like previous editions of Microsoft Office, is compatible with Windows and macOS operating systems. Some Office apps are also available in mobile versions for Android and iOS devices.

  • Pricing − Because of the presence of extra apps and advanced features, Microsoft Office Professional is often more expensive than the lower-tier editions.

Difference between MS Office Student and Microsoft Office Professional

The following table highlights the major differences between MS Office Student and Microsoft Office Professional −


MS Office Student

Microsoft Office Professional

Cloud Integration

Cloud integration availability may vary.

Cloud integration availability may vary.


Generally more affordable

Usually more expensive

Database Management

Does not include Microsoft Access.

Includes Microsoft Access for database management.

Advanced Features

May lack some advanced features

Offers additional advanced features and tools.


Personal, non-commercial use only

Commercial use is allowed.

Mobile Compatibility

Compatible with Windows and macOS

Compatible with Windows, macOS, Android, and iOS

Usage Limitations

Limited to personal tasks and academic projects

Suitable for business and professional tasks

Included Applications

Word, Excel, PowerPoint, OneNote (varies)

Word, Excel, PowerPoint, OneNote, Outlook, and Access

Available Licensing Options

One-time perpetual license or subscription-based

One-time perpetual license or subscription-based

Target Audience

Students, home users, and individuals

Business users, professionals, and organisations


In conclusion, consider your individual needs and how you want to use the software when deciding between the two editions. If you're a student or a home user who only needs basic office apps for personal use, the Home and Student editions may be enough. The Professional Edition, on the other hand, may be more appropriate if you are a professional or part of an organization that requires advanced productivity and communication capabilities.

Remember that Microsoft's product offerings may change over time, so always check the official Microsoft website for the most up-to-date options and features before making a decision.

Updated on: 10-Aug-2023


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