Who is a Project Coordinator? Overview, Job Description

The project coordinator coordinates the work and communicates with those on the project at all times to make sure it's a success. They also create reports and updates, document tasks, assign people, and make sure that it matches what was promised. A project coordinator is an essential part of effective project management.

The project coordinator role is described in more detail here.

What do You Understand by the Project Coordinator?

Project coordinators typically hold a different and distinct role from that of project managers. They prepare, assign and communicate all the details of their projects to team members, provide service quotes, and are a liaison between all members of the team.

Responsibilities of Project Coordinator

There is a large variety of responsibilities involved in being a project coordinator. For example, company coordinators might make sure their team is on the same page, or they may be in charge of managing resources to meet deadlines.

  • Keeping the daily progress of your projects in check

  • Providing an update to other stakeholders or project managers

  • Delegating tasks to team members is important to ensure they are able to meet deadlines and stay within budget

  • Receiving all of your company's files in a convenient, organized manner

  • Meeting with project managers to plan their logistics and make sure everything goes as smoothly and quickly as possible

  • Ordering office supplies

Project Management and Coordinative Skills

A project coordinator manages administrative tasks for project managers and team members. They keep the project running smoothly by ordering equipment and supplies; managing deadlines and workflow; scheduling meetings and appointments; and more.

Project coordinators are responsible for ensuring the daily tasks and tasks needed to complete a project are carried out. Project managers take over the full responsibilities of a successful project at this point, and they'll develop everything from the initial goal-setting and planning phases all the way through to project completion and delivery. They'll also determine budgets, estimate necessary resources, and figure out when the project will be completed. Project coordinators can later become project managers as well.

Important Skills

When it comes to project coordination, certain skills are universal across many different industries. Many of these skills require proactive and mindful leadership in order to be able to carry out the tasks assigned to them.

  • Great communication skills are essential for a job, but it's especially important to work closely with team members and managers. This is because problems often come up that need to be resolved as they happen.

  • As a project coordinator, it’s important that you have a talent for providing feedback and guidance. You must also be able to offer insights into the goals of your team and create a positive atmosphere around achieving them. This will enable people to earn more of your trust, which increases the likelihood that they'll commit themselves to your project.

  • Being a part of an effective team involves managing the daily activities and needs of your leaders, taking care of your needs by prioritizing accordingly, and being able to take on every task as it comes to you.

  • Sometimes a project manager will step in to handle large or significant problems. However, you should know how to work through and resolve minor issues without assistance if you're stuck for a solution.

  • Fueled by a positive attitude, it's easier for the team to handle unexpected challenges, and also build momentum and excitement around achieving success.

Tips to Pursue a Career as a Project Coordinator

If you're thinking about pursuing a career as a project coordinator, here are some tips that might help you decide.

Careers as project coordinators are focused on coordinating specific projects, like one that is a development of a new building or a research study. Project coordinators can be found in countless different industries and companies, including Amazon and Medtronic.

Working as a project coordinator can also help you to gain experience that could lead to becoming a project manager or portfolio manager.

Salary of Project Coordinator

Project coordinators are specialists who work with individuals and teams to coordinate resources required for a project. Project coordinators can make anywhere from $25,000-$49,999 per year.

Project coordinators in the US typically earn an average annual salary of $53,797 as of October 2022. The median annual salary for project coordinators is $80,000 according to the US Bureau of Labor Statistics. The overall salary range is between $40 and 81k across the country.

How can You Become a Project Coordinator?

Because of the varied tasks involved in this role, such as scheduling, data collection, and supervision, a high school diploma or college degree is often required.

Having a professional certification can demonstrate to prospective employers that you have the necessary skills for the role. The Project Management Institute offers the Project Management Professional (PMP) certification, which is widely accepted in the country.

Requirements of Project Coordinator

  • High school diploma and/or GED

  • Compelling writing and presentation skills

  • Ability to work effectively in a team environment

  • Experience with computers

  • Microsoft applications like Word, Excel, and Outlook are vital for efficiency

  • The individual must have a mastery of file management and transcription, in addition to having an understanding of other administrative procedures

  • Deadlines-specific

What Is The Work Of the Project Coordinator?

Project coordinators are usually next in the chain of command behind a project manager. The duties of a project coordinator are, therefore, about supporting the project manager and managing a project or multiple projects.

Project managers are the people who ensure projects stay on track, which makes them very fulfilling and rewarding. Typical tasks for a project manager often include coordinating the project's schedule, issues, and budget and reporting on the project's current state to other company executives.

Project coordinators work in various industries, including IT, construction, and engineering. Sometimes large companies have a project management team that includes a mix of junior and senior-level staff. In smaller businesses, the project coordinator would most likely be an individual with the title or designation of "Project Manager."

There are lots of career choices for project coordinators. Most allow them to progress to a project manager or take a more central management position.


Project coordinators often work one-on-one, so taking the initiative and standing on your own two feet is important. However, they'll also be working with members of the project team, management team, and external stakeholders, so strong verbal communication skills are important.

Updated on: 22-Dec-2022


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