What is Order Management?

An order management system is a digital tool for managing an order's lifecycle. It keeps track of all data and procedures, such as order input, inventory management, fulfilment, and customer care—both the firm and the buyer benefit from the visibility provided by an OMS. Customers may verify when an order will arrive, and organizations can have near real-time inventory visibility.

Procedure for managing orders?

Order management begins when a consumer places an order and concludes when the goods or service is delivered. It enables a company to manage the fulfilment process, including order collecting, inventory management, and delivery visibility, as well as service availability.

The workflow involved varies depending on the demands of the firm, but a typical order management procedure consists of three steps −

  • Placement − An automated form is used by the consumer to place the order. A member of the sales staff double-checks the information and verifies the order.

  • Fulfilment − A warehouse employee verifies shipping information, creates an invoice, and completes the order: picking, packing, and shipping.

  • Inventory management − Inventory levels are kept track of when they vary in response to company demands.

  • Omni channel order management − For revenue development and customer happiness, Omni-channel order fulfilment is critical.

What is the significance of order management?

Almost every system and operation in the supply chain is touched by order management. Order management is no longer a part of most organizations' operations. Multiple partners are involved, such as parts and component suppliers, assembly and packaging services, and delivery centres, making it easier to lose track of and control an order.

As a result, manual operations are required to complete and deliver the order without faults. By automating manual procedures and decreasing mistakes, an OMS may help reduce expenses and create money.

Order management has a direct influence on how a consumer views a company or brand from the outside. Customers want a smooth experience in an omni-channel context. A consumer may place a purchase online but have questions, in which case they must contact a call centre to finalize the transaction.

The consumer expects to get updates, such as emails, as the purchase is processed. They may desire to return it through a physical channel, such as a store if there is a problem. At each stage of the process, there is a chance to create a positive client experience and increase customer retention.

The Omni channel journey also provides a potential for revenue growth through up-sell and cross-sell recommendations.

Why Should You Use Order Management Tracking?

We should use order management tracking because of the following reasons −

Overstocking and understocking − Both overstocking and understocking may be disastrous for your business. With less liquid cash, overstocking might make you appear like a sitting duck. Understocking, on the other hand, might result in delayed customer delivery, which is detrimental to your brand's value.

Order Management assists you in managing seasonal sales based on previous client purchases. You'll be protected from both overstocking and understocking this way.

There are fewer errors when it comes to completing orders − Everything appears normal when you simply have to deal with a few orders every day. However, once your company gets off the ground, you'll have to deal with a steady stream of orders. Errors will inevitably occur. Wrong orders, incorrect addresses, and shipment delays will tarnish your company's image. Order management automates the process and eliminates the risk of human mistakes.

It conserves time − You are an entrepreneur and a visionary if you manage an online firm. Most of your resources will spend hours on routine order fulfilment chores if you don't prepare properly for order management. I'm sure this wasn't your intention when you initially started.

You may either employ a competent 3PL business to handle all of your order fulfilment activities to avoid wasting important resources on these time-consuming chores. It will, however, be quite expensive. Investing in an Order Management System, the next-generation inexpensive and economical automated order management solution is an alternative.

Advantages of a Distributed Order Management System

Distributed Order Management is a software solution that allows businesses to handle client orders reliably and effectively across numerous order capture and fulfilment platforms. It's built to manage orders in a dispersed Omni channel environment with several siloed older systems. It allows you to handle client orders across different channels properly and effectively, as well as choose the optimum inventory stocking location or manufacturing site where the order will be completed and sent.

Cloud Order Management acts as a central data store. It centralizes client data and serves as a center for order information across all touchpoints, including online, point of sale, and field sales personnel. It also makes use of real-time inventory information, automatically combines products across locations, and delivers them to the most appropriate shipping point to fulfil the transaction and deliver on time.

When demand spikes, Cloud Order Management quickly takes huge quantities of orders from various channels (online, retail locations, contact centres, etc. ), controls product configurations and pricing, fulfils orders from the most reliable sources, and ensures on-time delivery.

Orders may be directly input, imported from other systems, and then changed using Cloud Order Management's order capture functionality. It validates order information for data completeness and conformity with corporate rules, as well as trade compliance checks. The order fulfilment capability then orchestrates the orders across different capture systems, receiving fulfilment status updates and reporting them to the capture systems.

Orders are orchestrated by Cloud Order Management on top of a combination of cloud and on-premises order capture and fulfilment systems/applications. It acts as a central order centre for handling orders, fulfilment, rules, and exceptions throughout the order-to-cash process.