Microsoft Flow - Mobile


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This chapter will walk you through the mobile app of Microsoft Flow. While there are many ways in which a flow can be created from a mobile app, we will take an example of receiving a push notification when an email is received.

Get the Microsoft Flow Mobile App

For the purpose of this tutorial, we will be using Microsoft Flow iOS app. Download the Microsoft Flow app from the App Store. The app is available for Android as well, you can find it on Google Play Store.

With mobile app, the complete power of Microsoft Flow is available at your fingertips. If you would like to update an excel sheet with a tap of a button, you can do so using this app.

Once downloaded, launch the app. After the splash screen as shown below, you will need to configure app permissions.

Get Microsoft Flow Mobile App

For our tutorial, we have notification permission as the most important one. Tap allow.

As shown below, Microsoft Flow will launch with this home screen. You can swipe to the right to know more about the mobile app.

Mobile App

On the next screen, you’ll get to see the accounts currently in your phone. You can go ahead and sign in with a different account or use the existing one.

Different Account

As a confirmation, you will be asked for a password before you are signed in. Once you have provided your password, below screen will get you started with Microsoft Flow. Tap continue.

Welcome to Microsoft Flow

A loading indicator will pop up as shown below −

Loading Indicator

Then, you will get to see the flows we created previously.

Interface Real Quick

Now let us look at the interface real quick.

Activity screen

This shows the recent activity by you, you may have created/modified some flow. It will also show the description of how many times the flow was run and provide you a chance to edit it.

Activity Screen

Browse screen

This screen will have all the flows that you can create. This will be similar to the home screen in the web layout, but along with that -- you will have option to create mobile flows as well.

Mobile flows will execute within your mobile device. Also, if you are using buttons in your flows on the web, then you will get a chance to trigger them from mobile as well.

Browse Screen

Buttons screen

Under buttons, the flows with button as trigger action, will be shown. You can already see the “My First Flow” as created in the previous chapter.

Buttons Screen

Flows

This section is similar to My Flows in web layout. This is the one stop location for all your created flows till date. You can see all the flows that we created from the previous chapters appearing here.

Flows

Account

This screen is used for account management purposes. You can log out from the current account or choose to review the privacy policy from this screen.

Account

Create a flow from mobile

To see an example in action, let us create a flow which triggers a reminder after every 10 minutes. We To see an example in action, let us create a flow which triggers a reminder after every 10 minutes. We are going to use existing template to create this flow.

Create a Flow from Mobile

Scroll down from the Browse screen to see Mobile flows. From the mobile flows choose the first one with Send myself a reminder every 10 minutes.

The below description will pop up on the screen −

Create Flows

Tap Use this template. The app will take some time to show the below screen −

Complete the Flows

As you can see, there are three components of this flow as follows −

  • Manually trigger a flow
  • Delay
  • Send a push notification

You may tap on each of the steps to know/configure the flow you would like.

Click Create at the right top of the screen.

Create at right top of Screen

This will take few seconds and display below success message.

Success Message

Go to the Flows section to see this newly created flow.

Newly Created Flow

Come back to Buttons screen, you will see a new button as created by this flow.

new button as created by flow.

Tap the new Send myself a reminder in 10 minutes’ flow. The flow will start and you’ll be able to see progress under Flows section under Run History of this flow.

Run History Flow Run Flow in Progress

Once the flow is run, we will be able to see notification as shown below −

Flow Reminder

Receive push notification when you receive an email.

To receive a push notification, we will use an existing template, which uses your Gmail account. The flow works such that, when you receive an email, you will get a push notification from Microsoft Flow.

Go to Browse Screen.

Receive Push Notification

Under Search Templates, type Gmail. Select Get push notifications for new messages sent to my Gmail.

Search Templates

Description of this flow will show up as shown below −

Description

Tap Use this template button. You will see the higher level steps in the flow.

Use this Template

Tap Create button in the top right corner of the screen. You will see the loading screen as below:

Loading Screen as Below

A success message will be displayed as below.

Navigate to Flows

Tap Done button in the top right corner of the screen. Navigate to Flows section from the bottom shortcut bar and confirm the presence of the new flow.

You might be wondering why the Flow has not asked you for any kind of credentials. This is the beauty of having all accounts in one place.

In the previous chapters, we used Gmail account to configure in given flow. That same account is being used for this flow as well. Also, your mobile app takes the account configurations from the mobile settings. So, this additional step is bypassed.

If you haven’t got the account configured, an appropriate message will be shown.

Now, create a dummy test email and see the notification coming in as below.

Tap Done Button
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