Also known as protocol or note, minutes are the live written record of a meeting. They include the list of attendees, issues raised, related responses, and final decisions taken to address the issues. Their purpose is to record what actions have been assigned to whom, along with the achievements and the deadlines.
A minutes of meeting normally includes the following elements −
Name of the company − to the top-left of the page.
Date − to the top-right of the page.
Topic − after two return keys; Center-aligned.
Attendees − Name and designation (2 columns of a table).
Absentees − name, roles, reasons for absenteeism. (3 columns)
Agenda at hand − topic to be discussed.
Issues raised − along with the names of the speakers.
Suggestions − made along with the names of the speakers.
Decision − the outcome of the meeting.
Task List − task allotted and the respective allottee.
Future Meetings − the date and topic of the next meeting.
Date - 23/04/2015
Tutorialspoint Pvt. LTD.
Address- 388-A, Road no 22
Jubilee Hills, Hyderabad, Telangana.
500033, Ph: 91 40 23542835
|Mohtahsim M.||Managing Director|
|Kiran Kumar Panigrahi||Senior Technical Writer|
|Gopal K Verma||Technical Manager|
|Manisha Shejwal||Technical Writer|
|Anaadi Sharma||Senior Trainer||Conducting Online .NET Training|
Agenda at hand − Meeting with Hasta La Vista representatives
Issues raised − High Quotation, long duration, hourly mode of payment.
|Mohtahsim M.||Alternative company|
|Kiran Kumar Panigrahi||Negotiating mode of payment|
|Gopal K Verma||Negotiating hours of workload|
|Manisha Shejwal||Postponing the plan|
Decision − The representatives were told to consult with their Management and report.
|Gopal K Verma||Taking updates from Hasta La Vista|
|Manisha Shejwal||Looking for an alternative company|
Future Meetings − 30th April, 2015 at 4:30 PM in Meeting Room-1