Minutes Of Meeting


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Also known as protocol or note, minutes are the live written record of a meeting. They include the list of attendees, issues raised, related responses, and final decisions taken to address the issues. Their purpose is to record what actions have been assigned to whom, along with the achievements and the deadlines.

Minutes Meeting

Format of Minutes of Meeting

A minutes of meeting normally includes the following elements −

  • Name of the company − to the top-left of the page.

  • Date − to the top-right of the page.

  • Topic − after two return keys; Center-aligned.

  • Attendees − Name and designation (2 columns of a table).

  • Absentees − name, roles, reasons for absenteeism. (3 columns)

  • Agenda at hand − topic to be discussed.

  • Issues raised − along with the names of the speakers.

  • Suggestions − made along with the names of the speakers.

  • Decision − the outcome of the meeting.

  • Task List − task allotted and the respective allottee.

  • Future Meetings − the date and topic of the next meeting.

 

Example - Minutes of Meeting

Letter head

Date - 23/04/2015

Tutorialspoint Pvt. LTD.

Address- 388-A, Road no 22

Jubilee Hills, Hyderabad, Telangana.

500033, Ph: 91 40 23542835

Topic- Meeting with Hasta La Vista representatives at 6:00PM

Attendees:

Name Designation
Mohtahsim M. Managing Director
Kiran Kumar Panigrahi Senior Technical Writer
Gopal K Verma Technical Manager
Manisha Shejwal Technical Writer

Absentees:

Name Designation Reason
Anaadi Sharma Senior Trainer Conducting Online .NET Training

Agenda at hand − Meeting with Hasta La Vista representatives

Issues raised − High Quotation, long duration, hourly mode of payment.

Suggestions:

Name Suggestions
Mohtahsim M. Alternative company
Kiran Kumar Panigrahi Negotiating mode of payment
Gopal K Verma Negotiating hours of workload
Manisha Shejwal Postponing the plan

Decision − The representatives were told to consult with their Management and report.

Task List:

Gopal K Verma Taking updates from Hasta La Vista
Manisha Shejwal Looking for an alternative company

Future Meetings − 30th April, 2015 at 4:30 PM in Meeting Room-1

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