Agenda Writing


An agenda, also called a docket or a schedule, is a list of activities in the order they are to be taken up, from the beginning till the adjournment. An agenda helps in preparing for a meeting by providing a list of items and a clear set of topics, objectives, and time frames that are needed to be discussed upon.

Format of an Agenda

An Agenda normally includes the following elements −

  • Meeting Agenda Title − at the top; preferably center-aligned

  • Meeting Information − Description of the purpose

  • Objective − description of Agenda

  • Date − for maintaining records of correspondence

  • Location − the place of meeting

  • Time − the actual time of commencement of the meeting

  • Meeting Type − brainstorming or Discussion or Assessment

  • Time of Arrival − time to begin the meeting

  • Time of Adjournment − time the meeting ends

  • Attendees − Number of people present, with their names

  • Preparation for Meeting

    • Please Read − instructions to be followed

    • Please bring − things supposed to be carried that day

    • Action Items

    • Last Action Responsible Authority Due Date
      New Action Responsible Authority Due Date
    • Other notes − other instruction or information to be taken down.

Example - Agenda Writing

Minutes Meeting

Update after meeting with Hasta La Vista representatives

Meeting Information − Update after meeting representatives of Hasta La Vista.

Objective − for the purpose of interior decoration of our office premises.

Date- 23rd April, 2015

Location- Meeting Room-1

Time- 4:30 PM

Meeting Type- Discussion

Time of Arrival- 6:00 PM

Time of Adjournment- 8:30 PM

Attendees- Mohtahsim M., Kiran K. Panigrahi, Gopal K Verma, Manisha Shejwal

Preparation for Meeting:

Please Read - Hasta La Vista Company Brochure, Quotation Document

Please bring - Competitor Company’s quotation, hourly rates analysis

Action Items:

Due Action:

Updates from Hasta la Vista Gopal K Verma 30th April, 2015
Find Hasta la Vista’s competitor Manisha Shejwal 30th April, 2015

New Action:

Send email to their Head of Marketing Manisha Shejwal 5th May, 2015

Other notes - Products to purchase for the interior décor.