The Process Analysis Phase in RPA

We've done some study on RPA Process Analysis; now let us walk you through how to do one on your own.

The first step in the RPA life cycle is analysis. A business analyst team and an RPA architect collaborate to develop a strategy for why they require RPA and how it may benefit them. To eliminate manual labor as much as possible, they apply a developmental approach and create a plan to automate processes. A timetable for implementing this strategy is decided by the RPA lead. After completing the necessary papers and other formalities, they begin the development process. To comprehend a business process for RPA development, the business team and the RPA architect collaborate.

When a company wants to automate its operations, RPA Process Analysis is the task they should start with. With the help of this exercise, stakeholders will be better able to comprehend and assess the potential effects of automation on their operations and return on investment. Along with providing information and an evaluation, this exercise will assist the stakeholders in locating and improving any ineffective portions of the process.

There are few points which can be taken while performing the Process analysis −

Knowing the Current Procedure

Connecting with all the stakeholders and subject matter experts engaged in the present process is the Analysis first and most important stage in order to comprehend the workflow, which is often manual and that is already in place.

The entire procedure will be documented down to the last detail. This is crucial so that nothing is lost when we convert it to a robotic process.

Automate use cases from start to finish

Not all of the stages in some processes can be directly automated using rule−based RPA systems. It would be necessary to integrate OCR engines with machine learning techniques.

These new technological components will, however, cost more and need a different skill set, which may not provide company executives the outcomes they were hoping for. Analysis of this process is very crucial for the end best results.

Appropriate Automated Structure Analysis

The goal of the dedicated structure and the clearly defined job of the bot is to guarantee that the hand−offs occur on schedule and to the desired standards. For RPA initiatives, the risk of not meeting the established milestones is due to inadequate knowledge of the processes to be used and resource sharing between numerous projects.

Breakdown the Processes into sub−process

Once the process has been clearly defined, the following step is to divide it into smaller, independent sections. Based on their interdependencies and functionality, these parts are then placed either sequentially or parallelly.

These components serve as the building blocks for the finished product and help us identify all the inefficiencies.

Recognizing the players and outside systems

The next stage is to map each potential sub−process to the people that are in charge of it as well as the external systems that these processes depend on.

For instance, the certificates may be obtained from external storage utilizing a web service while an employee form is being filled out as part of the onboarding process. When we call an external service using a web service, it is the actor who enters the information.

We can map the actors and the services in the next phases with the aid of this identification.

Finding the strengths and weaknesses of RPA tools

The capability of the selected RPA tool is used to map the sub processes. We need to identify these processes and do a risk analysis since there may be some that the RPA technology cannot readily accommodate.

The RPA engineer investigates these obstacles and develops a workaround by creating middleware that stands between the job and the RPA process.

It is essential that the engineer completes this stage without compromising any business or regulatory standards. Therefore, any middleware or technologies that violate business principles and regulations shouldn't be introduced.

Creating a document for a workflow

After compiling all the data from the workshop's earlier phases, the RPA engineering team will create a workflow paper that looks at the procedure from the perspective of RPA bots. The stakeholders can now clearly see how the procedures are converted from manual to automated.

This stage generates a flow chart that contains details about the systems participating in the process and their atomic−level functionality.

RPA process cost and time evaluation

The cost and implementation time of the RPA bot for the related process are assessed when the workflow is frozen. This helps the stakeholders decide whether to use RPA for the chosen process and the difference it can make to their firm.

In addition to cost and time, other factors are taken into account, such as a decrease in human error, increased exception handling, and scalability.

Workflow Analysis

In order to maintain your source code, it is critical that your development team maintain acceptable code quality. A static code analysis tool, the workflow analysis makes sure your project satisfies strict quality and reliability requirements. Unlike dynamic analysis, which intervenes during project execution, a static code analyses for discrepancies without actually executing the project.

Workflow analysis is essential to the creation of projects. Your project's quality and dependability will be greater if you can analyze it.

Two different sorts of checks are made by the Workflow Analyzer for analysis −

  • Determines if the project complies with automation best practices and limitations set forth by Workflow Analyzer guidelines.

  • Checks for missing or inaccurate data when validating the setting of each activity.