MIS - Content Management System

A Content Management System (CMS) allows publishing, editing, and modifying content as well as its maintenance by combining rules, processes and/or workflows, from a central interface, in a collaborative environment.

A CMS may serve as a central repository for content, which could be, textual data, documents, movies, pictures, phone numbers, and/or scientific data.

Functions of Content Management

  • Creating content
  • Storing content
  • Indexing content
  • Searching content
  • Retrieving content
  • Publishing content
  • Archiving content
  • Revising content
  • Managing content end-to-end

Content Management Workflow

  • Designing content template, for example web administrator designs webpage template for web content management.

  • Creating content blocks, for example, a web administrator adds empower CMS tags called "content blocks" to webpage template using CMS.

  • Positioning content blocks on the document, for example, web administrator positions content blocks in webpage.

  • Authoring content providers to search, retrieve, view and update content.

Advantages of CMS

Content management system helps to secure privacy and currency of the content and enhances performance by −

  • Ensuring integrity and accuracy of content by ensuring only one user modifies the content at a time.

  • Implementing audit trails to monitor changes made in content over time.

  • Providing secured user access to content.

  • Organization of content into related groups and folders.

  • Allowing searching and retrieval of content.

  • Recording information and meta-data related to the content, like author and title of content, version of content, date and time of creating the content etc.

  • Workflow based routing of content from one user to another.

  • Converting paper-based content to digital format.

  • Organizing content into groups and distributing it to target audience.