Event Planning Legal Guide

person icon Shelia Huggins

Event Planning Legal Guide

Event Planning Legal Guide


This eBook includes

Formats : PDF (Read Only)

Pages : 36

ISBN : None

Language : English

About the Book

Book description

This guide is designed to help event planners understand some of the legal issues that are often encountered in the day-to-day planning and management of event activities. It will assist you in understanding some of the basic legal principles involved, thereby providing an opportunity for you to better communicate with your attorney.

My event planning background has included large and small local events, government events, and social events. I have participated as part of a team and led the team. I’ve secured music and venues, designed programs and decorations, and contracted with a variety of vendors and service providers.

Although there is no such thing as a standard contract, many contracts have similar provisions, and this guide contains some of those provisions plus over 150 questions to help you develop the contracts you need for your event planning business.

I welcome additional comments and suggestions for changes and suggestions for additional resources. You may visit my website at www.sheliahugginslaw.com.


With this event planning guide, you'll learn about the following topics:

  • Accessibility
  • Audio-Visual
  • Crowd Management (lines for entry, VIP entry, Will-Call, etc.)
  • Decorations
  • Emergency Response Plan
  • Entertainment
  • Event Cancellation Responsibilities
  • Event Evaluations
  • Event Registration
  • Final Invoicing and Payment of Vendors
  • Fireworks and Pyrotechnics
  • First Aid and Incident Management
  • Food & Drink
  • Fundraising Activities
  • Gifts and Awards
  • Insurance
  • Invitation Distribution
  • Lighting
  • Lodging Accommodations
  • Meeting Room Requirements
  • Music Selection
  • Personnel (including volunteers) and Personnel Training
  • Permits and Licensing
  • Photography and Videography
  • Practice Rehearsals and Run-throughs
  • Printing
  • Program Planning
  • Program Production
  • Publicity
  • Recreational Activities
  • Road Closures and Traffic Plans
  • Security
  • Signage Plan
  • Site Plan
  • Site Selection
  • Speakers
  • Sponsorship Plan
  • Sponsorship Management
  • Travel Arrangements (transportation, parking vouchers, maps, valet services, etc.)
  • Waste Accommodations
  • Weather Updates, Delays, Rain-date Notifications
  • Vendor Selection

There are also questions that will help you finalize how you can best prepare for events and build a great event planning business.

Event Planning Legal Guide

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Author Details

Shelia Huggins

Shelia Huggins

Lifestyle Strategist & Business Attorney

Shelia Huggins is a North Carolina licensed attorney with almost 20 years of experience in working with businesses in a variety of capacities. Her extensive experience includes business formation, contracts, government relations, entertainment law, and social media.

Shelia is a former adjunct professor at North Carolina Central University where she taught Entertainment and Business Law, and she has spoken at numerous events including the Long Leaf Pine Film Festival, the Duke University School of Business Black and Latinx Conference, and the Wake Forest School of Law Entertainment and Sports Law Symposium.

Shelia's personal interests include documentary film and video production. She has a Certificate in Documentary Arts from the Center for Documentary Studies at Duke University. Additionally, she has a YouTube channel at https://www.youtube.com/sheliahugginsnow.

Here are a few links for more information:

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