Computer Concepts - Cut, Copy and Paste

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In this section, we shall learn how to use cut, copy and paste functions in Word.

Cut

• Deleting unnecessary data from a document is called cutting.

• In Microsoft Word, you can cut text from one area of a document and paste that text anywhere in the document.

• After you cut the text, it gets stored in the clipboard.

• If you want to cut any text or word from a document, it is advisable to highlight the word first.

• To cut, Right Click → Cut.

• The shortcut key is "Ctrl + X".

Copy

• Copy option can be used when we need to retype the same text as it reduces time and effort.

• By using copy option, you can copy the text from one location to another.

• Information stored on the clipboard stays there until new information is either cut or copied.

• Each time you use cut or copy, you replace the old information on the clipboard with the information you just cut or copied.

• To copy, Right Click → Copy.

• The shortcut key is "Ctrl + C".

Paste

• Select your text and then copy it..

• Use mouse to move the cursor to desired position to paste the copied text.

• Click paste to insert the copied text in its new place.

• You can paste clipboard information as often as you like.

• To paste, Right Click → Paste.

• The shortcut key is "Ctrl + V".

Font and Size selection

• To change size of font in the file or document, first select the text you want to change.

• If you want to select all the text from document, click "Ctrl + A"

• From home menu, click font size option.

• You can also change style of the font using "Font Style" feature.

Alignment of Text

• You can align text to Left, Right, Center and Justify.

• By default, the content always appears to the left side of document.

• Alignment can be done by using mouse or keyboard shortcuts.

• For center alignment, click to "center align" icon or use shortcut key "Ctrl + E".

• For right alignment, click to "right align" icon or use shortcut key "Ctrl + R".

• For left alignment, click to "left align" icon or use shortcut key "Ctrl + L"

• If you click on "justify" it will align with respect to both left and right margins. The shortcut key used here is "Ctrl + J".

Formatting Text

• A font refers to set of characteristics that characters of Word support.

• The process of formatting a document includes controlling the appearance of text and layout of text on page.

• Character formatting includes settings that control attributes of individual text character such as Fonts, Font Size And Type Style.

Paragraph Indenting

• Indentation improves the readability of document.

• Options for indentation includes Left, Right, Center And Justify.

Bullets and Numbering

• Bullets and numbering are used to list important points and messages.

• When a document is in the form of long paragraphs, reader may not be able to quickly notice important points or message. Bullets and numbering emphasize lists of things.

• To list points or topics in a document, bullets are used.

• Numbered list works well for directions or other points.

• While typing a document, details should be given step-by-step for easy understanding. MS Word’s feature "Bullets and Numbering" fulfils this purpose.

• You can either use the word defaults for bullets and numbers or can define your own list.

Changing Case

We usually type content of documents in different forms such as Lower case, Upper case, Sentence case, etc.

• Sentence Case → First character of the sentence is capitalized.

• Lower Case → Entire selected text will change to small letters.

• Upper Case → Entire selected text will change to capital letters.

• Title Case → First character of each word begins with a capital letter.

• Toggle Case → It changes lowercase to uppercase and vice-versa.