Computer Concepts - Advance Email Features

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Email provides many advanced features which includes sending attachments like documents, videos, images, audio, etc. Apart from this, you can proofread your mail via feature of spell check, address book, etc.

Sending document by E-mail

We can communicate with a person by sending and receiving emails. To send an email with the document as an attachment, follow the steps below −

Step 1 − Compose a mail providing "To" address, "Subject" and "Body" of the message, then click on attachment() button and select "Attach files from computer" option in order to add documents to the mail.

Step 2 − In the window opened, browse document you wish to send and click "Open" button.

Step 3 − Document gets uploaded and will be an attachment to that mail. Finally click "Send" button to send mail to the recipient.

Activating Spell Check

Activating spell check helps to avoid spelling mistakes while inserting the body of the mail. It includes the following steps −

Step 1 − Start composing or creating a message by providing "To" address, "Subject", "Body" of the message.

Step 2 − The second step is to "Right click" on mouse and select "Spell check" and from the list displayed, select "Check the spelling of text fields", then the spell check feature gets activated.

Using Address Book

Address book helps to add an address of recipient for future reference. Instead of typing the address again and again this helps to include a recipient address from the address book. The process includes following steps.

Step 1 − Go to "Settings" at the top right corner of your web page and from dropdown list, select "Settings".

Step 2 − Click "Writing email" tab and mark the check box that shows "Automatically add new recipients to contacts", now new addresses get added to the contacts or address book.

Sending Softcopy as attachment

Softcopy is a digital document or a file that is stored in a computer unlike a written or printed document like papers or notebooks. Attaching softcopy is similar to that of attaching documents to the mail. The steps involved are given below.

Step 1 − Compose mail providing "To" address, "Subject", "Body" of the message, then click on attachment () button and select "Attach files from computer" option in order to add softcopy of a document to the mail.

Step 2 − In the window opened, select document or file you need to send and click "Open" button.

Step 3 − Once the document or file gets attached to mail, click "Send" button to send mail to the recipient.

Handling SPAM

Spam is a folder where unwanted or suspected mails get stored.

Mark emails as spam

We can mark email as spam using the following steps.

Step 1 − Select the email that you want to move to spam folder and click "Move to" option.

Step 2 − From the displayed menu, click any one of the following options.

• Report Spam − Unwelcomed/uninvited/unsought emails.

• Report a Hacked Account − Emails from the contacts that are not usual or normal.

• Report a Phishing Account − Emails from authorized concern, but are actually meant to scam personal information.

• Not my mail − Email addressed to some other person.

Step 3 − Now, when you check the spam folder, you can see the mail that you marked as spam is added to the spam folder.

Mark emails as not spam

We can mark emails as not spam using the following steps.

Step 1 − Go to spam folder and mark the mail that you don’t want to be displayed in the spam folder.

Step 2 − Click "Not spam" option at the top of the page.

Step 3 − Now go to "Inbox", you can see the email that you removed from the spam folder is shifted to the "Inbox" folder.