Explain columnar petty cash books and give its format

Columnar petty cash books consist of both debit and credit sides. In this book, there are many columns which record day to day expenditures.

All the particulars (cash receipts and expenses) which are recorded all together in a single column are called a particular column and in other columns date of transactions of debit or credit is recorded.

Amount received from the chief/head cashier is recorded in the debit column.

Amounts spent are recorded in the credit column in each column.

Debit balance = amount of cash receipt – total amount of cash payments

Format

The format of columnar petty cash book is as follows −

Here,

• TR = Total receipts
• CBF = Cash Book Folio
• P = Particulars
• VN = Voucher Number
• TP = Total Payments
• P&T = Postage & Telegram
• C = Cleaning
• S = Stationery
• TE = Travelling expenses
• ME = miscellaneous expenses
• L = Ledger
• LF = Ledger Foli