Group Process: Meaning & Characteristics

The term "group process" is used to describe the method through which individuals within a given group accomplish their goals. In most cases, organizations put in much effort to establish and pursue objectives. However, they pay scant attention to the interactions among and within the group's most valuable resource: its members. It is critical to attend to members' needs while working hard to achieve goals. Supporting a cause, raising money, or educating the campus community greatly benefits from joining a club. Becoming involved in a club may also boost self-esteem, improve skills, and introduce you to new people.

What is Understanding Group Process?

If someone wants to build a strong organization, they need to examine its members' interactions, responsibilities, and the extent to which they contribute. Collectively observing and analyzing problems can be spotted early in the year, reducing the need for costly changes later in the year. As a team member, one may have the unique chance to keep tabs on how things are progressing. One may play an important role in ensuring the team, and its members succeed if they know how often to meet and what to look for. Observing a process takes time and requires paying attention to every team member. If you pay attention to these questions and roles, you can learn a lot about how the group influences its members and how they influence the group.


Communication patterns are a simple indicator of group dynamics.

  • Who is the one who is talking? How much longer? How frequently does it occur?

  • Whom do individuals gaze at while they are talking to someone? Who follows whom in a conversation? Whom does one interrupt? How do you typically interact with others (through statements, questions, tone of voice, body language, etc.)?

  • Where do we sit? Does everyone tend to cluster around the same seats?

  • We can learn much about what else might be going on in the group based on the types of observations we make (e.g., who leads whom or who influences whom).


Active verbal engagement is one sign of engagement. Check to see if there are any big differences in how much the group members participate.

  • Who are the major players, if anyone? Just who are these low-level contributors?

  • Any changes in participation (lows becoming vocal, highs becoming silent)?

  • In what ways might the group's interaction have contributed to this?

  • How are those who do not speak to you dealt with? What does their seeming lack of response mean? Consent? Disagreement? Disinterest? Fear? Etc.?

  • Who is communicating with whom, if anyone?

  • Is there a logical explanation for this based on how the team works together?

  • Answering the question, "Who keeps the ball rolling?" Why? Is there a rationale for this, according to how the group interacts?

Decision Making

Companies often make decisions without considering the consequences.

  • Group-wide influence. Some group members like to make all the decisions, while others strive to impose their will.

  • Want more consensus or member participation in decision-making?

  • Is there someone who self-authorizes (takes charge)? A person could start a debate by selecting a topic.

  • What happens when the group discusses it?

  • Is conversation unfocused? Subject-changers Your thoughts?

  • Who supports collective ideas and judgments? Does this cause them to

  • Members pick agenda items. How will this affect another group?

  • Does the group majority override certain members' dissent?

  • Is everyone allowed to vote? How is this for the team's influence?

  • Anyone who donated without being thanked or acknowledged

Organizational Roles

In order to reach common goals, members of a team must take on several essential responsibilities. There are three basic categories for roles

  • Task predominantly manifested in attempts to complete collaborative projects. Initiator-contributor, information seeker-provider, elaborator, organizer, energizer, and recorder are all roles that can be played.

  • Maintenance is concerned with fostering better ties among participants. Patronizers, Harmonizers, and Compromisers are all examples of such individuals.

  • Indiscriminately Interested in One's Happiness Putting one's demands first, even at the collective expense, Aggressor, attention whore, dominant, and obstructive are all examples. Observing a process takes time and requires paying attention to every team member. By paying attention to these questions and roles, you can learn more about how the group affects you.


When two or more chemicals mix, their combined influence is greater than their independent effects, and synergy describes this. This concept helps us understand teamwork. Two or more minds are more effective than one in "group synergy." Teams can accomplish more and make better decisions than individuals. Building synergistic partnerships take time and effort. Most people only invest if there is a considerable gain and downside. Social loafing illustrates harmful synergy, and the whole appears weaker than its parts. Research teams are often used in labs because they can draw on the experience of their members to perform more research than if each researcher worked alone. They complement each other synergistically, and their benefits exceed the costs. The social facilitation effect studies group dynamics. The social facilitation effect occurs when a person's performance improves or degrades in their presence. Social facilitation is more likely in a group but is not essential (people can work in the presence of others even if they are not members of the group). Synergy requires four skills

  • Interacting − When people from different backgrounds listen to each other's thoughts, beliefs, and values, they learn new things from each other.

  • Recognize − This is a supportive community where members value each other's opinions.

  • Integrating − Once people appreciate one another's perspectives, they will seek ways to combine them into shared ways of thinking and to do. At this level of integration, people devise new ways to broaden their minds.

  • Implementing − It is not enough to combine different perspectives. Effective transitions need planning, goal-setting, self-discipline, and many change facilitation tools.

With a well-structured deployment plan, synergy is likely.


A study of model specification introduces heuristic, technological, and organizational models for more accurate and verifiable models of group performance. One school of thought suggests that group-process factors take a back seat to more technological and economic ones when modeling team success. It talks about how to choose the right level of analysis, plan research on how well work groups work, define work groups, and do tests with samples representative of the whole.

Updated on: 29-Dec-2022

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