Employee Selection Process: Meaning & Application

Millions of people apply for jobs every day, few get in, and few are still unemployed. Doesn't the question ever arise as to how these few get in? is there a set procedure that is aimed at picking out the best apples from the basket? If so, what is it?

Meaning of Employee Selection Process

Choosing the right men for the proper jobs is the procedure of employee selection. It is a process for matching organizational needs with people's abilities and credentials. Only in the event of efficient pairing can selections be undertaken. The firm will receive exceptional performance from its workforce by choosing the most suitable individual for the open position. Additionally, the firm will experience fewer issues with staff turnover and absenteeism. A firm could save cash and time by choosing the best candidate for the job. During the selection process, candidates are properly screened. All individuals who compete for the position are put through testing.

Personnel planning is a methodical procedure for determining the human resources needed to achieve an organization's objectives. It aids in the formulation of the plans necessary to fulfill these demands. It is a never-ending process. It guarantees that the organization has the appropriate number of individuals in the appropriate positions at the appropriate times. It enables better and more effective use of laborers. Numerous organizations have developed approaches for workforce planning.


Typically, there are five steps involved

  • Determine the company's business plan.

  • Explain the company's strategic staffing choices and talent strategy.

  • Analyze personnel.

  • Create and carry out action plans.

  • Track, assess, and update projections and action plans.

Preliminary interviews are intended to weed out applicants who do not match the organization's basic eligibility requirements. The candidate's abilities, educational history, family background, competencies, and hobbies are assessed during the initial interview. The final interviews are more structured and formalized than the preliminary interviews. The organization and the job description are briefly explained to the candidates, and their familiarity with the organization is assessed. Next, candidates who make it through the preliminary interview must fill out application forms. It includes information about the candidates' backgrounds, including their age, education, previous employment history, and reasons for leaving. Aptitude tests, IQ tests, logic tests, personality tests, and other writing exams are some of the written tests used in the selection process. These exams are designed to evaluate candidates objectively. Interviews for jobs involve a one-on-one conversation between the recruiter and the prospective employee and are used to determine the extent to which the candidate is the most suitable for the position. However, these interviews cost time and money.

Additionally, the candidate's qualifications cannot be assessed. These interviews could occasionally be prejudiced. A medical examination precedes this to determine whether the potential employee is physically fit. After a reference check on the chosen applicant, he is officially appointed through a letter of appointment.

Difficulties Throughout the Hiring Process

Resources for Hiring − The conventional sources for hiring are

  • Internet search engine

  • Ads in newspapers

    Employer search firms and services

    The assistance of professional organizations for placement

    Job expos

    Placement services

    Recommendations from present workers

Most Recent Sources of Hiring

Internet-based Hiring − Both information about the organization and information about open positions are provided. Benefits of hiring websites for the company include

  • Companies can economically offer extensive information.

  • It offers employees, particularly young ones, the idea that the company is intelligent and modern.

  • Employers can move more quickly to make job offers.

Websites that recruit candidates have the following benefits

  • Job hunters can discover the ideal employer immediately.

  • Application costs can be minimized by submitting a registration form and online information.

Effective Selection Programme

Worker and Job Analysis

Creating a job analysis is the initial step in the hiring process. It can help determine the precise skills needed for the position, and it determines the worker qualifications required for the position as well. Human resource management must devise ways to recognize these traits when these competencies have been defined. Sophisticated selection procedures will be employed if the work is more difficult and the skill set necessitated is complicated. Premised on work and employee analysis, candidates must be predicated on their background traits and propensities.

Decisions Regarding Hiring

Recruitment may occur through newspaper or internet advertising, employment firms, personal recommendations, etc. We can employ the technique that offers a higher selection ratio. The ratio between the number of staff recruited and the number of open positions is known as the selection ratio. The selection ratio impacts the fundamental requirements' criteria. The cut-off may need to be decreased, and the recruiting drive may need to be increased if there are not enough candidates and the positions need to be completed within a couple of weeks. Higher compensation must be combined with additional perks and better working circumstances to entice and keep new employees.

Selective Methods

Application forms, screenings, recommendation letters, evaluations, and psychological, drug, and physical prowess assessments tailored to the job's requirements are just a few methods used to gauge an applicant's eligibility. The effectiveness of the recruitment process should be evaluated by keeping track of the employees' competence after they have been hired. For instance, a connection between the point score given by the supervisor and the rating given during the selection process should be calculated six months after hiring a new employee. If a poor worker who had a poor rating from supervisors scored slightly below the cut-off score on the selection rating, but a good employee who received a high rating did not, it implies that the selection processes were successful in identifying possibly good and poor employees.


The most qualified applicant is chosen for a job through selection procedures at different phases of recruiting. Therefore, it is safe to argue that the hiring process significantly affects each employee's level of productivity and, eventually, a company's total effectiveness. Depending on its capability, each organization invests in hiring, coaching, and operational costs. It costs significant money, time, and energy when a hired candidate needs to be a better fit for the position. Sometimes it also has an impact on the company's reputation. If the candidate is satisfied at work, they might continue. Alternatively, we might terminate the applicant for producing subpar work. Such applicants may disparage us publicly, which may raise our dropout rate. Hence, no business can bear the brunt of a loosely done employee recruitment procedure.


The benefits accrued result from properly handled selection in staffing. A thorough verification process and reference check guarantee a fair assessment of the applicant. Bias has no purpose if personnel choice is made correctly. As a result, you only hire deserving people.

Through the selection process, applicants without the necessary experience, aptitude, or abilities are disqualified. The successful selection procedure is inexpensive and simple to use.


Selection plays a crucial role in hiring. Additionally, the right procedures and actions used in the hiring process aid the business in achieving excellent production rates and maximizing revenues. If an incompetent candidate is selected, it results in the company's loss. Hence, it is an unsaid rule to go over the employee selection process with utmost care and precision to avoid losses.

Updated on: 06-Jan-2023


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