There are quite a few email services in the internet, out of which Google’s Gmail is the most popular. The service started offering free email accounts for users since 2004. Gmail has a simple interface with conversation views of emails and search options and provides over 10 GB free storage space for each account. Gmail accounts come with great security features, chat and mail options.
Gmail currently has over 425 million active account holders worldwide. Many users think about backing up all their emails so that they can view them without internet connections. It’s possible to do so and is recommended as every Gmail users know that Gmail sometimes experiences outages. Even if your Gmail account is experiencing technical issues, you can back up the emails to your computer provided you have an internet connection.
This tutorial provides the steps for easily backing up your Gmail account without having to rely on third party applications.
- Step 1: After logging into the OS, create a New Folder in a drive to store the backup
- Step 2: Now launch your web browser
- Step 3: In the web address bar, type http://www.gmail-backup.com/download and hit Enter. This opens the Gmail backup software webpage.
- Step 4: Scroll down the page until you see ‘Download gmail-backup-0.107.exe’ hyperlink
- Step 5: Click on the hyperlink to start downloading Gmail backup. A pop-up window will now appear.
- Step 6: Click on the Save File button in the Window to allow download
- Step 7: Click on the downloaded .exe file to start the installation of Gmail backup
- Step 8: Follow the instruction and Install Gmail backup in a directory of your preference
Tip: Click on ‘Download gmail-backup-0.107-linux.zip’ if you are a Linux user. You require the wxPython packages to be installed in your computer and also the ctypes module. You can find wxPython packages at www.wxpython.org. The ctypes module is available in the wxPython v2.5 package.
Using Google Backup
- Step 1: After the installation, open your web browser again
- Step 2: Type www.gmail.com in the web address bar
- Step 3: Provide your Gmail ID and password and click Sign In. You will be signed in to Gmail
- Step 4: Scroll to right and click on the downward facing arrow beside an icon resembling a gear.
- Step 5: Click Settings
The Gmail Settings page will now appear.
- Step 7: In the multiple tabs above, click on ‘Forwarding and POP/IMAP’
- Step 8: In the IMAP Access options, click on Enable IMAP
This enables IMAP access to your Gmail mailbox. The message storage format in Gmail is ‘YYYYMMDD-hhmmss-nn.eml’. YYYY stands for the year (example: 2005) and MM stands for the month, as in 03 for March. DD stands for the number indicating the day. The hh is for hours, mm for minutes, and ss for seconds. This format indicates the exact time the mail was sent to you.
If you have more emails with the same time label, you will notice a number nn, which starts with 1 as the value. The plain text file labels.txt is where label assignments are stored. This file pairs the emails in the mailbox.
- Step 9: Open Google Backup
- Step 10: Type the command that follows without quotes – ‘gmail-backup.exe backup dir firstname.lastname@example.org password’. Your full username and password should be provided in the command.
- Step 11: Now save the files in the New Folder you created earlier. You have successfully backed up your Gmail account.
You may also specify a time interval in the command, which backs up the emails from that time onwards. Just after providing the password in the command, leave a space and type the time in the format YYYYMMDD. You can back up the emails in your Gmail account if your internet service provider allows IMAP ports access. You don’t need to use command if you have the latest Gmail backup version.