With the rapid evolution of technology comes new ways to make your business more efficient. As more businesses discard physical records and move towards electronic records, it becomes increasingly important to make sure you efficiently back up all of your data. How would you go about doing that? Here are some ways to secure your company’s data.
Image via Flickr by Vadim Molochnikov
Since data files are fairly small in size, they can be stored on flash drives. Flash drives are getting larger and prices on them continue to fall. While this isn’t the most ideal way to store data, if you’re hesitant about storing your data online, this is one of the best routes you can take.
You’ll have to manually back the data up each time, so if your business suffers a crash, you’ll curse yourself for not taking a few seconds one day to back up your data. Flash drives can be themed to look like something else, so if someone were to see it, they wouldn’t immediately notice that it’s a flash drive.
External Hard Drives
If you still have a fear of putting your company’s data online, you can back up your company’s data using an external hard drive. You can pick up a 2 terabyte hard drive for about $70, so they won’t put you under. External hard drives work much the same as flash drives, you’ll be able to cart your data around. External hard drives aren’t completely immune to crashes, so store them in a safe place.
Encrypted File Storage
Encrypting your data assures you that, even if someone does get ahold of the data, they won’t be able to access any information. You could encrypt the data and leave it on company servers, upload it online, or you could encrypt it and back it up on a physical storage device. Just make sure you know how to decrypt it. If you forget how to decrypt it, you may be out of luck.
Another option is to schedule automated backups. These backups could occur hourly, daily, weekly, or monthly. Once they’re completed, they can be stored online, on your computer, or even on a physical storage device. If something terrible happens to your computer, you’ll be able to fix it in a fairly short amount of time with a minimal amount of data lost.
Web Hosting Storage
There are many sites online that offer online storage. You could upload your data through any one of these sources. The downside is that any of these sources could suffer a hack or breach of data at any point. If you encrypt your data, you’ll have nothing to worry about, but if you don’t, your data could fall into the wrong hands. Some sites offer several GB of storage for a certain fee every month. Web hosting storage is best left for site elements rather than sensitive files.
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One the newest ways to store data is through online cloud storage. There are many different hosting options. One of the benefits of cloud storage is that, if you have a company document or spreadsheet, multiple people can modify it at the same time. In the event that your system goes down, devices such as a smartphone or tablet can access the data. If your business streams a lot of cloud data, you should consider a high tier DSL connection.
Cloud storage allows you to share documents with everyone without worrying about storage constraints or server overloads. The data can be sent across the world in literally seconds, which puts cloud storage at a huge advantage over physical backup devices. Cloud storage services are typically very secure, so you shouldn’t be worried about anyone accessing your company’s sensitive information.
Automated Cloud Backup
Combining the ideas of yesteryear with the technology of tomorrow, some companies offer automated cloud backup. It does exactly as it sounds and backs up your data and an interval chosen by you. Different tiers of service offer different benefits, for example, the lower priced tiers typically offer automated backup with a limited amount of space, while the upper tiers, usually reserved for businesses, offer a higher amount of space with more benefits, such as being HIPAA compliant.
You’ll be completely free of stress and worry as everything is taken care of. If your system goes down, you don’t have to worry, everything has already been backed up.
In the ever-increasing electronic world, it’s more important than ever to secure your company’s data. Which do you feel most comfortable with? Are you hesitant to put all of your company’s data on an online server?