MS Excel - BackStage View

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The Backstage view has been introduced in Excel 2010 and acts as the central place for managing your sheets. The backstage view helps in creating new sheet, saving and opening sheets, printing and sharing sheets, and so on.

Getting to the Backstage View is easy: Just click the File tab, located in the upper-left corner of the Excel Ribbon. If you already do not have any opened sheet then you will see a window listing down all the recently opened sheets as follows:

Excel Backstage View

If you already have an opened sheet then it will display a window showing detail about the opened sheet as shown below. Backstage view shows three columns when you select most of the available options in the first column.

Excel Backstage View 2

First column of the backstage view will have following options:

OptionDescription
SaveIf an existing sheet is opened, it would be saved as is, otherwise it will display a dialogue box asking for sheet name.
Save AsA dialogue box will be displayed asking for sheet name and sheet type, by default it will save in sheet 2010 format with extension .xlsx
OpenThis option will be used to open an existing excel sheet.
CloseThis option will be used to close an opened .
InfoThis option will display information about the opened sheet.
RecentThis option will list down all the recently opened sheets
NewThis option will be used to open a new sheet.
PrintThis option will be used to print an opened sheet.
Save & SendThis option will save an opened sheet and will display options to send the sheet using email etc.
HelpYou can use this option to get required help about excel 2010.
OptionsUse this option to set various option related to excel 2010.
ExitUse this option to close the sheet and exit.

Sheet Information

When you click Info option available in the first column, it displays the following information in the second column of the backstage view:

  • Compatibility Mode: If the sheet is not a native excel 2007/2010 sheet, a Convert button appears here, enabling you to easily update its format. Otherwise, this category does not appear.

  • Permissions: You can use this option to protect your excel sheet. You can set a password so that nobody can open your sheet, or you can lock the sheet so that nobody can edit your sheet.

  • Prepare for Sharing: This section highlights important information you should know about your sheet before you send it to others, such as a record of the edits you made as you developed the sheet.

  • Versions: If the sheet has been saved several times, you may be able to access previous versions of it from this section.

Sheet Properties

When you click Info option available in the first column, it displays various properties in the third column of the backstage view. These properties include sheet size, title, tags, categories etc.

You can also edit various properties. Just try to click on the property value and if property is editable then it will display a text box where you can add your text like title, tags, comments, Author.

Exit Backstage View

It is simple to exit from Backstage View. Either click on File tab or press Esc button on the keyboard to go back in excel working mode.



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