Content Management System (CMS)


A Content Management System (CMS) allows publishing, editing and modifying content as well as its maintenance by combining rules, processes and/or workflows, from a central interface,in a collaborative environment.

A CMS may serve as a central repository for content, which could be, textual data, documents, movies, pictures, phone numbers, and/or scientific data.

Function of Content Management

  • Creating content

  • Storing content

  • Indexing content

  • Searching content

  • Retrieving content

  • Publishing content

  • Archiving content

  • Revising content

  • Managing content end - to - end

Content Management Workflow

  • Designing content template, for example web administrator designs webpage template for web content management

  • Creating content blocks, for example, a web administrator adds empower CMS tags called "content blocks" to webpage template using CMS

  • Positioning content blocks on the document, for example, web administrator positions content blocks in webpage

  • Authoring content providers to search, retrieve, view and update content

Advantages of Content Management System

Content management system helps to secure privacy and currency of the content and enhances performance by:

  • Ensuring integrity and accuracy of content by ensuring only one user modifies content at one time

  • Implementing audit trails to monitor changes made in content over time

  • Providing secured user access to content

  • Organization of content into related groups and folders

  • Allowing searching and retrieval of content

  • Recording information and meta-data related to the content,like author and title of content,version of content,date and time of creating the content etc.

  • Workflow based routing of content from one user to another

  • Converting paper-based content to digital format

  • Organizing content into groups and distributing it to target audience