Content Management System (CMS)
A Content Management System (CMS) allows publishing, editing and modifying content as well as its maintenance by combining rules, processes and/or workflows, from a central interface,in a collaborative environment.
A CMS may serve as a central repository for content, which could be, textual data, documents, movies, pictures, phone numbers, and/or scientific data.
Function of Content Management
Managing content end - to - end
Content Management Workflow
Designing content template, for example web administrator designs webpage template for web content management
Creating content blocks, for example, a web administrator adds empower CMS tags called "content blocks" to webpage template using CMS
Positioning content blocks on the document, for example, web administrator positions content blocks in webpage
Authoring content providers to search, retrieve, view and update content
Advantages of Content Management System
Content management system helps to secure privacy and currency of the content and enhances performance by:
Ensuring integrity and accuracy of content by ensuring only one user modifies content at one time
Implementing audit trails to monitor changes made in content over time
Providing secured user access to content
Organization of content into related groups and folders
Allowing searching and retrieval of content
Recording information and meta-data related to the content,like author and title of content,version of content,date and time of creating the content etc.
Workflow based routing of content from one user to another
Converting paper-based content to digital format
Organizing content into groups and distributing it to target audience