MS Outlook 2016 Specifications, Latest Features and Benefits


Since the starting of 2000, we all are using MS office in our system. We all have used 2000, XP, 2003, 2007, 2010 and 2013. We have apparently witnessed the tremendous changes it has gone through from such long time. Each and every version of Office has been gone through new improvements which keep our task easier and smoother.

From word processing to email, it has touched new levels in improvements. MS Outlook also has been improved along with it in order to give a complete user experience. It has introduced some new features as well as fixed some errors. Now let’s discuss some of the new features, fixes, and improvements will be discussed in brief below.

Better Translation

The new update in outlook has introduced new terms and language package for a better translation. Outlook makes it much convenient for users from all over the world when it added language translation in its new update. In this global world language barrier is the worst hurdle one can face. With Outlook new update one can easily translate their text in another available language with just a click. With its new update, it adds a feature to translate a term in multiple languages which are for making sure about the accuracy of the word.

With Outlook new update one can easily translate their text in another available language with just a click. With its new update, it adds a feature to translate a term in multiple languages which are for making sure about the accuracy of the word.

Use of set body, getbody, and HTML inline styles

Inside the updated version, the add-ins such as setbody and the getbody functions have created much buzz. It has added Inline style attachment in HTML emails which will help to set and return the images correctly. Coupled with inline functions, setbody and getbody will make the mail more reliable. The inline function works well with HTML file as well and are also compatible with older email versions.

New Colorful theme and other Ribbon Changes

The new version of outlook is quite colorful, especially its default theme color is quite impressive. This time developers have made it improved from the last time criticism when Office 2013 got a lot of negative feedback for lacking color ironically in its color scheme. This new thereof Outlook is described as colorful, and there are some positive changes in ribbon as well. The accent color of the outlook is perfectly matching with the office application color.

Some changes have been made in the ribbon too, such as the top left icon of the outlook has been replaced with send/receive icon. You can change that with another icon with the help of quick access toolbar. The question mark icon which was for help has been replaced with light bulb along with a search field asking “tell me what you want me to do”. The tab headers have also been changed from all CAPS to custom sized letters.

Tablet Rotation Support

This new feature added is for all tablet users, it is a design for responsiveness of the app along with a table rotation support. When you switch to portrait mode in your tablet, it will display the messages in its full width possible which will help the users to have a better-optimized experience while reading.

At the left side of the screen, all your favorite folders will be minimized while you are on reading mode, by using the back button you can switch back to the message list. The best part of the update is that you don’t have to remember your reading settings while switching from landscape to portrait or vice versa. It will be recalled automatically in the app.

Tell Me Feature

Outlook has replaced the Question mark icon for help to a new icon of the Light bulb in the ribbon with a search option. It says, “Tell me what you want to do…”, It is not just a replacement, but it comes with a myriad of help for users. The search option is linked with the outlook’s list command which is also used for reusable from the result’s list.

The search box also has an automatic reply feature with it; you can turn the auto-reply option for your convenience or in case you don’t know how to activate, you can just type the automatic reply and get the results. All you have to do is to click on the command from the results displayed.

You can also do a web search through this feature. You just have to click on the smart lookup link, this will display an insights pane, and the search is integrated with Bing search engine.

OneDrive for Cloud Storage

As you can remember, clicking on the attach files would directly open up a browser box to attach a file. But with the new update, in outlook clicking on the attached file will display a menu. ‘Browse web Locations’ is one of the new options which is added. This option will allow you to access all the files which were stored in your online storage facility like office 365, onedrive, share point, etc. With this feature, you can directly attach the file without having to download it first and save it to the local drive.

The file which you will attach will come as an option of either ‘view only’ or ‘attach as copy’ options. By clicking the down arrow on the attachment option you can change the editing permission for the person you are sending the mail to, or the recipient will receive the mail with editing permission by default if you don’t edit it manually by yourself. Now with the new update, the attached menu also displays all your recent opened files, which makes it easy for the user to access without browsing the file

Now with the new update, the attached menu also displays all your recent opened files, which makes it easy for the user to access without browsing the file several times.

Clutter Support

We all get emails which we don’t like to read, and they can be so repetitive that it gets annoying at times. Office’s clutter feature is for removing such emails. The move menu on the ribbon has the options of ‘move to clutter’ and ‘move to inbox’ options. In this, you can quickly remove the message from your message list. It has a learning feature which will automatically move your ignored messages to clutter box. This feature is based on your past response to individual emails. It examines the mail which you opens and which you ignores and acts accordingly.

It has a learning feature which will automatically move your ignored messages to clutter box. This feature is based on your past response to individual emails. It examines the mail which you opens and which you ignores and acts accordingly.

Exchange Level Search

When you search some information in newly updated outlook with switching or swapping your account, the content of the search will not merge. The search results will display based on your search index of the exchanged account rather than the search index of your lock search engine. This will help to get more accurate and consistent results.

After you configure your mailbox, you don’t have to wait for the messages to sync, cached and indexed; you can directly search it from your mailbox This feature also has the advantage of searching your whole mailbox even though only a portion of your mail has been cached. You can directly search the folder or the mailbox entirely. If you want to repeat the search, you can just press the link mentioning; more’ from the option. At offline mode, you can search directly from the search index of Windows from your computer.

The New and new version of Outlook, as mentioned by users, is interactive and with its loaded features has improved the whole user experience how they use email. The introduction of the new outlook has taken the entire email to a new level. Hope that in coming days also Microsoft will keep its customers amazed with its spellbinding features.

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